Office Assistant

Job Description

Job Description

CARLISLE MASONRY CONSTRUCTION, INC.

6300 Van Fossen Rd, Johnstown, OH 43031

Office Assistant

Job Type: Full-Time

Reports To: Office Manager

About Us

Carlisle Masonry Construction, Inc. is a commercial masonry contractor based in Johnstown, Ohio,

delivering high-quality masonry construction on commercial, industrial, and institutional projects.

Position Summary

Were seeking an organized, reliable Office Assistant to support the day-to-day administrative operations of

our office. This role handles general office support, filing, data entry, and front-office tasks under the

direction of the Office Manager. The Owner/President may also ask this person to help with tasks directly

from time to time — in those cases, the Office Assistant should still keep the Office Manager informed so

nothing falls through the cracks or creates conflicting priorities.

Key Responsibilities

• Provide day-to-day administrative support to the office, primarily under the direction of the Office

Manager

• Answer phones, greet visitors, and handle general office correspondence

• Assist with data entry, filing, and organizing company records (project files, HR documents, vendor files,

etc.)

• Support scheduling — meetings, appointments, and calendar coordination as directed

• Assist with basic bookkeeping tasks, invoice processing, or expense tracking as directed by the Office

Manager

• Order and maintain office supplies

• Support onboarding paperwork and administrative tasks for new hires as directed

• Assist with special projects or requests from the Owner/President as needed — loop in the Office

Manager on these requests so priorities stay coordinated

• Maintain confidentiality of sensitive company, employee, and project information

Reporting Priorities

• This role reports directly to the Office Manager, who sets day-to-day priorities and workload

• The Owner/President has direct access to this role and may assign tasks directly from time to time

• When the Owner/President assigns a task directly, the Office Assistant should inform the Office

Manager as soon as practical so priorities stay coordinated and nothing conflicts with other assigned

work

• If a direct request from the Owner/President conflicts with existing priorities set by the Office Manager,

raise it with the Office Manager to resolve rather than deciding independently which comes first

What This Role Does NOT Do

• Does not set its own priorities independent of the Office Manager

• Does not make final decisions on office processes, vendor relationships, or HR matters — supports the

Office Manager on these rather than owning them

Qualifications

• 1+ years of office administration, clerical, or customer service experience preferred

• Strong organizational skills and attention to detail

• Comfortable with Microsoft Office (Word, Excel, Outlook) and general office software

• Clear, professional written and verbal communication

• Ability to handle sensitive information with discretion

• Dependable and punctual; comfortable managing multiple small tasks at once

Preferred Qualifications

• Experience in construction, contracting, or a related industry

• Familiarity with QuickBooks or similar accounting/bookkeeping software

• Bilingual (English/Spanish) a plus

Compensation Benefits

• Hourly/Salary: commensurate with experience

• Health insurance

• PTO policy (TBD)

How to Apply

Application instructions to be provided.

Carlisle Masonry Construction, Inc. is an Equal Opportunity Employer.