Probate Paralegal

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking an experienced Probate Paralegal to join our client’s Trusts & Estates practice group at their Downtown Fort Lauderdale office.

The Probate Paralegal will play a key role in supporting attorneys and ensuring the efficient delivery of high-quality legal services. This position requires a proactive, highly organized professional with exceptional attention to detail and the ability to thrive in a high-volume, fast-paced law firm environment. The successful candidate will also be responsible for accurately tracking and recording their own billable time.

Qualifications

• Minimum of 3 + years of paralegal experience in a law firm supporting a Trusts & Estates practice group.
• Probate experience is required.
• Strong knowledge of Trust and Probate Administration .
• Experience preparing probate pleadings and legal documents .
• Knowledge of IRS Form 706 (Estate Tax Return) and Form 709 (Gift Tax Return) .
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and proofreading abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional and client-focused demeanor.
• Ability to maintain strict confidentiality of client information.
• Experience with court filings, e-filing, and recording documents/deeds.

Key Responsibilities

• Provide comprehensive legal and administrative support to Trusts & Estates attorneys.
• Assist with trust and probate administration matters.
• Prepare probate pleadings, legal documents, correspondence, and other filings.
• Assist with marshaling, inventorying, and distributing estate assets.
• Prepare and assist with documentation related to IRS Forms 706 and 709 .
• File and record documents and deeds with courts and other applicable agencies.
• Maintain and organize client files and prepare documents for client signings.
• Communicate with clients daily in a professional and responsive manner.
• Proofread documents and correspondence for accuracy, consistency, and completeness.
• Accurately enter and track billable time and prepare reports as requested.
• Maintain confidentiality and protect sensitive client information.
• Perform other duties and responsibilities as assigned.

Benefits

Our client offers an excellent benefits package, with many benefits effective on the first day of employment , including:

• Heavily subsidized health insurance premiums
• Firm-paid HSA contributions of $600–$1,200 annually
• 100% firm-paid employee-only dental and vision coverage , with affordable dependent options
• Flexible Spending Accounts (FSA) and Dependent Care Accounts
• Firm-paid Life Insurance
• Firm-paid Long-Term Disability Insurance
• Employee Assistance Program (EAP)
• 11 paid holidays in 2026
• Generous PTO for full-time employees
• Traditional and Roth 401(k) options from day one
• Eligibility for a discretionary Firm matching contribution

Location: Downtown Fort Lauderdale, FL
Position: Full-Time | Probate Paralegal
Experience: 3+ years in a law firm; Probate experience required