HR Assistant

HR Administrative Assistant

We open up your world with every drive. Would you like to work on the development of roof systems for future car models together with some of the market leaders in the automotive industry? Inalfa Roof Systems is a world leading supplier for OEM automotive roof systems and still growing strong. Are you ready to grow with us?

Provide HR support to the HRBP's as well as employees.

Occupational Specific Tasks include the following. Other duties may be assigned:

• Compile employee time, production, and payroll data from time management system and other records.
• Compute and balance wages and deductions, and enter data into computers.
• Process and issue employee paychecks and statements of earnings and deductions; for salary and hourly payrolls.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments and/or third parties.
• Complete, verify, and process forms and documentation for administration of benefits such as pension plans, health and welfare, taxes and any other benefits/deductions.
• Conduct verifications of employment.
• Coordinate special programs, various campaigns that involve payroll deductions.
• Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Record and conduct verifications of leave time, such as vacation, personal, and sick leave records, for employees and organization.
• Conduct verifications and ensure employees hours, wages, benefits, taxes and other records are posted to appropriate organizational structure; plant, division, department, program and general ledger account.
• Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
• Perform administration functions such as drafting correspondences, scheduling appointments, coordinating events, operating office machines, ordering office supplies, ordering lunches/meals and sorting mail.
• Maintain personnel records, I-9's, payroll, benefits, and other required records.
• Track documents removed from files to ensure that borrowed files are returned.
• Gather documents to be filed from departments or employees.
• Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Find and retrieve information from files in response to requests from authorized users.
• Scan or read incoming materials to determine how and where they should be classified or filed.
• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
• Maintain highest level of confidentially.
• Other duties as assigned.

Generalized Work Activities:

• Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write/develop reports, set up functions, enter data, or process information.
• Gathering Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
• Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Detailed Work Activities:

• Compile data for financial reports
• Compute gross to net and other financial data
• Compute taxes
• Compile time sheet file/information
• Complete business or government forms
• Maintain records, reports, or files
• Prepare reports
• Prepare tax reports
• Process payroll documents, records, Nacha files, advices or checks
• Reconcile or balance financial records
• Use computers to enter, access or retrieve data
• Use oral or written communication techniques

IATF 16949 RESPONSIBILITIES:

The IATF 16949 responsibilities listed below are required for this position. Other responsibilities may be added, with or without notice in writing, at any time.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Associates degree preferred; 3 to 7 years of experience and/or training; or equivalent combination of education and experience. Experience with multiple HRIS/payroll/time management software.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge:

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, note taking, designing forms, and other office procedures and terminology.
• Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• Computers and Electronics - Knowledge of computer hardware and software, including applications.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Skills:

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Speaking - Talking to others to convey information effectively.
• Time Management - Managing one's own time and the time of others.
• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Service Orientation Actively looking for ways to help people.

Abilities:

• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
• Near Vision - The ability to see details at close range (within a few feet of the observer).
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension - The ability to read and understand information and ideas presented in writing.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk and to sit; use hands to manipulate objects, tools, or controls; reach with hands and arms. The employee is occasionally required to stand, stoop, kneel, crouch, or crawl; and to talk and hear. The employee must occasionally lift up to 10 pounds. Specific vision abilities include close vision, color vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.