Mail Clerk

Mail Clerk

This position performs work related to the processing of incoming or outgoing mail and the performance of related work requiring the application of established mail methods and procedures, knowledge of prescribed systems for governing the flow and control of communications, and knowledge of the organization and functions of the operating unit or units serviced in order to route mail of various types and a general nature. Duties may include but are not limited to:

• Sorts all incoming and outgoing mail, routing incoming mail by general subject matter to approximately 150 delivery points;
• Recognizes problems within the unit and based upon established procedures and regulations, recommends improved procedures and methods to increase efficiency to senior staff;
• Reviews incoming miscellaneous materials including mail, publications, directives, etc.;
• Performs presort into action and information categories; reads action material and routes non-control items to appropriate unit or units;
• Determines full routing, number of copies required, and assigns due date in consideration of amount of time allowed by originator for reply;
• Routes non-controlled materials to unit or units by address, office symbol, organization numeric code, or by subject-matter content;
• Reads and classifies materials, determining which office (or offices) has cognizance over the subject matter;
• Reads and routes a large amount of general mail from private citizens and organizations requesting information on a wide range of information from the various serviced organizations;
• Uses knowledge of technical and scientific terminology in routing because of the closely related functions of such operating organizations;
• Performs various related clerical duties such as faxing, stacking, bundling, wrapping of outgoing materials, sorting bulk mail from post office;
• Rerouting misdirected mail, date stamping, counting mail, screening for priority items, preparing routing and control forms, maintaining an up-to-date directory by name, room and telephone number, organization, and forwarding address for use in work assignment; and
• Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday to Friday, 8:00am - 4:30pm

Position Description/PD#: Mail Clerk/ PD18390A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized