Administrative Assistant/Receptionist

Administrative Assistant/Receptionist

Environmental Air Systems is one of the leading industrial HVAC engineering, manufacturing, and construction companies in the southeastern United States. We are seeking an Administrative Assistant/Receptionist for our manufacturing department.

In this role you will facilitate the efficient operation of the manufacturing department by performing a variety of administrative, payroll, and document control tasks.

EAS offers competitive salary, benefits, employee discounts, and opportunities for career growth.

Schedule: Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am

Responsibilities:

• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Performs other related duties as assigned

Education Requirements:

• Associates degree required; Bachelors degree in related field preferred
• Three to five years of experience in an administrative role

Job Requirements/Special Skills:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite, specifically Excel
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times