Strategic Administrative Specialist

Administrator Job Duties Answers the telephone and provides exceptional customer service to internal and external customers Drafts reports and correspondence Orders supplies and equipment; maintains service contracts on office equipment Attends meetings and takes meeting notes Liaises with internal and external units to carry out job tasks Assists managers and supervisors in developing policies and procedures Provides front desk coverage as needed for backup Ensures travel authorizations, accommodations, and conference registrations for employees Audits/processes travel expense claims Handles mileage reimbursement requests for supervision travel Performs tracking and distributes monthly travel reports Maintains accounts payable and accounts receivable records Solves problems associated with vendors regarding shipments, billing, and statements Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills Handles administrative tasks for faculty searches and staff recruiting Oversees department hiring procedures Handles event planning for meetings, professional development, and other department initiatives Performs other related duties as assigned #J-18808-Ljbffr