Coordinator of Expanded Learning Time (ELT) Elementary Site

Coordinator of Expanded Learning Time (ELT) Elementary Site

The Expanded Learning (ELT) Elementary Site Coordinator is responsible for planning, supervising, and implementing high-quality before- and after-school programming for students in grades K-5 in Framingham Public Schools. Through a collaborative effort with school leaders, community partners, families, and students, the Elementary Site Coordinator will be responsible for managing a high-quality OST program that complements students' school-day learning through academically enriching activities with a strong focus on hands-on, project-based learning.

Specifically, the Site Coordinator will be responsible for managing and supporting staff, coordinating with external community partners, overseeing daily operations, addressing medical, behavioral, and other student needs, planning community and family events, and all other responsibilities pertaining to overseeing a complex, multifaceted out-of-school-time program.

This position requires a candidate who effectively interacts with others in person, is committed to equity and access, understands the need for teamwork, timeliness and safety, is flexible and able to respond to changing priorities, new job assignments and interruptions, and who must be able to assume responsibility for routine decisions in the absence of an on-site supervisor.

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity, inclusion, and belonging in all aspects of education.

To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and abilities required:

1. Strong oral and written communication skills; ability to present information clearly and respond effectively to questions from students, staff, parents, and community members.
2. Ability to read, analyze, and interpret professional literature, technical procedures, and relevant federal, state, and Framingham Public Schools policies and regulations.
3. Sound reasoning and problem-solving skills to evaluate information, define problems, collect data, establish facts, draw valid conclusions, and recommend appropriate courses of action.
4. Capacity to use professional literature, evidence-based research, and ongoing professional learning to inform instructional and practice decisions.
5. Ability to establish and maintain positive, effective working relationships with students, families, colleagues, and the community.
6. Strong organizational and time-management skills to work independently, prioritize tasks, and manage multiple projects.
7. Demonstrated cultural proficiency and competence in working with students and families from diverse backgrounds.
8. Ability to maintain confidentiality of sensitive information and student records.
9. Maintain regular, predictable, and punctual attendance; exhibit professional composure and objective judgment when responding to high-stakes emotional situations or behavioral escalations.
10. Proficiency in using technology and willingness to learn new tools; ability to operate a computer and utilize software, including Google Workspace.
11. Strong collaborative, instructional, coaching, and leadership skills to support high-quality programming.
12. Ability to use data effectively to inform program quality improvement and improve student outcomes.
13. Knowledge and demonstrated application of effective youth development and OST principles, practices, and trends required.

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

I. Daily Program Operations

• Design and oversee daily programmatic schedule in compliance with EEC staffing ratios and requirements.
• Respond to and document all injuries and incidents on site in accordance with EEC and district policy.
• Oversee the site's budget, purchasing, and supply management.
• Coordinate with the school nurse to plan for student health needs, and oversee the documentation and delivery of all medication in accordance with DESE and EEC requirements.
• Coordinate snacks and meals, attendance tracking, student rosters, and fee collection.
• Manage and submit weekly staff payroll and ensure accurate daily timekeeping.
• Attend monthly meetings with building leadership to collaboratively address building and logistical concerns.
• Oversee compliance with all other relevant departmental, district, and EEC policies/procedures not listed above.

II. Family, Youth and Community Engagement

• Serve as the primary point person for day-to-day caregiver questions and concerns.
• Plan and host events, workshops, and showcases to intentionally engage families.
• Oversee the recruitment of students by promoting program offerings through multiple channels, including but not limited to social media campaigns, weekly newsletters, classroom visits, attending community outreach events, and collaborating with relevant school leaders to ensure full program enrollment.
• Connect caregivers as needed with internal and external resources and services, including vouchers and scholarships.
• Provide authentic opportunities for youth to inform the design and implementation of program activities as appropriate.

III. Staff Coaching and Supervision

• Hire, onboard, and directly supervise all site staff, including the AM Program Lead, and cover their role in their absence.
• Support staff development through regular meetings, coaching, and performance reviews.
• Assist with new staff orientation and onboarding in collaboration with the Department of Expanded Learning Time.
• Ensure a positive and productive working environment for all staff by facilitating open lines of communication, implementing restorative approaches to conflict resolution, and modeling the highest standards of behavior in accordance with FPS policy.

IV. Curriculum Development and Implementation

• Design and deliver project-based enrichment curriculum in accordance with district and department expectations.
• Meet with relevant school day staff, such as instructional coaches and classroom teachers, to identify shared educational priorities for participating students, including attending school SST meetings and IEP meetings as appropriate.
• Collaborate with departmental leadership to embed extension of school day curriculum content during out-of-school-time activities.
• Develop and facilitate programming for special programs, including early release days, vacation weeks, summer learning programs, and school closure days.

V. Evaluation and Program Improvement

• Evaluate programming using validated program assessment tools such as the SAYO-S and APT-O, as well as student, family, and staff surveys to ensure that youth are participating in a quality learning experience.
• Prepare regular reports and presentations on program activities, outcomes, and trends as requested.
• Use data analysis to identify areas for program improvement and inform decision-making processes.
• Oversee the execution of project activities to ensure alignment with organizational objectives.

Other duties as assigned.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to move about and traverse throughout the school building and grounds. May be required to move quickly across even or uneven surfaces.
2. Must often remain in a stationary position for considerable periods of time for administrative tasks and meetings.
3. It is occasionally required to reach, sit, stoop, kneel, crouch, or crawl. Frequent use of hands to finger, handle, or feel, and use hand strength to grasp tools.
4. Is expected to lift at least 20 lbs (i.e., books, school supplies, bulk devices, etc.).
5. Must be able to assist students who have physical difficulties. Must require physical interaction with students who have difficulty controlling behavior.
6. Operate a computer and other office productivity machinery continuously throughout the day.
7. Must communicate effectively with students, parents, and staff in person, via email, and on the telephone.
8. Must be able to see and hear continuously to ensure student safety and provide instruction.
9. Must interact with students, parents, and staff routinely and meet multiple demands.
10. While most of the workday is spent inside, must spend time outdoors for recess and special activities. May be exposed to bodily fluids, disease, or pathogens. May receive injuries from aggressive students.

Reports To

• Director of Expanded Learning Time (and/or designee)
• The performance of this job will be evaluated in accordance with the Framingham School Committee Policy

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION