Contracts Administrator RFP Coordinator

Contracts Administrator / RFP Coordinator

Pay: $28$30 per hour

About the Opportunity

We are seeking a detail-oriented Contracts Administrator with experience in construction utilities or municipal/public-sector contracting. This position focuses on managing contract documentation coordinating Requests for Proposals (RFPs) and keeping submissions and contractual requirements accurate organized and on schedule.

The ideal candidate has hands-on experience preparing bid or proposal packages reviewing submission requirements and tracking contracts through their full lifecycle.

Key Responsibilities

• Review RFPs Requests for Qualifications (RFQs) and bid solicitations to identify submission requirements deadlines and required documentation.

• Coordinate proposal and bid preparation gathering information from internal teams and external partners.

• Assemble proofread and submit complete proposal packages according to solicitation instructions.

• Track bid opportunities submission deadlines addenda and follow-up requirements.

• Prepare and maintain contract files agreements amendments renewals and supporting documentation.

• Review contracts for completeness and flag terms or requirements that need management review.

• Track contractual obligations key dates deliverables and compliance documentation.

• Coordinate required insurance certificates licenses certifications and other contract-related records.

• Communicate with clients vendors contractors and procurement representatives regarding contract and proposal requirements.

• Maintain organized records of proposals executed agreements correspondence and contract changes.

Qualifications

• Previous contracts administration experience in construction utilities municipalities or a related public-sector environment.

• Hands-on experience coordinating RFP responses RFQs or formal bid submissions.

• Familiarity with procurement processes contract documentation and submission requirements.

• Strong writing proofreading and document organization skills.

• Ability to manage multiple deadlines and follow detailed instructions accurately.

• Proficiency in Microsoft Word Excel Outlook and PDF editing tools.

• Strong communication skills and the ability to coordinate information across multiple stakeholders.

Preferred Experience

• Working with municipal agencies utility districts public works departments or construction contractors.

• Using electronic procurement portals to monitor opportunities and submit bids.

• Maintaining contract compliance records and tracking amendments or renewals.

To Apply

Please submit your resume highlighting your contracts administration experience and the types of RFPs bids or public-sector proposals you have supported.
#RRG19