Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide high-level administrative support to leadership in DeLand, Florida. This role centers on managing complex schedules, organizing travel plans, and ensuring meetings are prepared and executed smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining an organized daily agenda.

• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.

• Coordinate meeting logistics by securing locations, confirming attendees, and distributing relevant materials in advance.

• Support executives with day-to-day administrative tasks to improve efficiency and maintain smooth operations.

• Track schedule changes and communicate updates promptly to internal and external stakeholders.

• Prepare travel plans and meeting details with accuracy, ensuring leaders have the information needed for successful engagements.

For immediate consideration regarding the Executive Assistant position, please send your resume to Mitch Anderson, VP and Practice Director. ***You can find my email on LinkedIn (Mitch Anderson, MBA) to send me your resume directly. You can also call View phone number on ziprecruiter.com.

• At least 3 years of experience providing administrative support in an executive assistant or similar role.
• Demonstrated ability to manage complex calendars with a high degree of accuracy and discretion.
• Experience coordinating business travel and handling itinerary details from start to finish.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities.
• Clear and effective communication skills for interacting with executives and stakeholders.
• Proficiency in supporting executive meetings, including scheduling and logistical coordination.