Financial Operations Specialist

Job Description

Job Description

Financial Operations Specialist

GENERAL PURPOSE OF POSITION

Assistant to the CFO is responsible for helping to maintain the financial health of the Organization as directed by the CFO. This includes, but is not limited to, the handling of transactions, month-end closing tasks, financial statement preparation, year-end audit tasks, outside agency audit tasks, budget preparation and other job-related duties as assigned. This position also is responsible for helping to create or change, implement, and enforce accounting policies and procedures as required to maintain the financial health of the Organization. This should be accomplished by having a thorough understand of Generally Accepted Accounting Principles (GAAP). The Assistant to the CFO will be expected to account for and report on Federal, State and City Government grants and contracts, as well as contributions and grants from private donors. This position will support general accounting, accounts payable, accounts receivable and payroll.

REPORTS TO: CFO

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Monitors and maintains payroll and payroll taxes
• Prepare balance sheet, profit and loss statements, monthly closing reports and other reports to summarize Center for Family Health and Education’s financial position vs. budget. This includes reviewing and explaining major variances.
• Compile and analyze financial information and prepare well documented journal entries for approval by the CFO to accounts as needed ensuring financial records are accurate and properly documented. Resolve accounting discrepancies.
• Assist with 401(k) audits, Form 5500 preparation and other required reports to the DOL and IRS. This includes quarterly and annual analysis of payroll data to complete Federal and State payroll tax filings.
• Prepare, review and distribute monthly/quarterly/semi -annual/annual cost reports for contracts/grants as well as other reports as needed.
• Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period. Reconcile all grants and pledge receivables monthly.
• Assist CFO with duties related to the month-end close, year-end close and outside agency audit tasks.
• Assure that payments for payables, leases, loans and other financial obligations are made in a timely manner.
• Assure that purchases and invoices are verified, recorded and distributed to accounts correctly.
• Monitor and review the production of Federal, State and other regulatory funding agency cost reports, explaining variances with these financial documents.
• Establishing, implementing and maintaining a sound Fixed Asset recording, inventorying, re-evaluating system for owned and leased assets. Includes the maintenance of the fixed asset ledgers for all locations.
• Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
• Assist the CFO with the coordination of all audit activity. Includes preparation of work papers and reconciliations as requested by external auditors.
• Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep CFO abreast of Center for Family Health and Education’s Center’s financial status;
• Assist CFO in the annual budgeting and planning process; assist with the administration and review of all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
• Oversee payroll allocations by program and job code consistent with CFR reporting requirements. Perform time studies as needed.
• Reconcile all bank accounts and investment accounts monthly.
• Prepare financial information for input into computer system following best practices in computerized financial applications.
• Research and resolve any unidentified receipts in a timely manner.
• Prepare quarterly State and Federal tax filings.
• Assist in administering all aspects of Federal, State or other grants.
• Prepare daily cash flow report, monitor cash balances and process bank transfers approved by CFO or Executive Director.
• Prepare monthly cash flow reports vs. budget. Obtain Insurance Certificates as requested.
• Assist in the development, write up, modification and implementation of accounting procedures, systems and internal controls.
• Assist in preparation of needed reports as requested.
• Provide financial information for other departments and agencies.
• Communicate financial information in an understandable form for non-technical
• people using both written and verbal skills
• Exhibit knowledge of pronouncements, developments, and trends in governmental accounting as promulgated by GASB and other oversight agencies.
• Maintain records according to generally accepted accounting principles (GAAP). Review/audits accounting and operational records to ensure accuracy of information and examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and applicable federal regulations.
• Control the accuracy, completeness of, and access to programs and data files as well as IT support/maintenance.
• Maintain agency files and records, including but not limited to: fixed asset inventories, leases, grants, contacts, insurance, closing statements, environmental modifications and other agreements.
• Backup to other Finance Department positions as needed..
• Consistently comply with all agency policies and procedures.
• Consistently maintain high professional standards at work with regard to personal behavior and interaction with other staff.
• Perform other duties as requested by the CFO.

SKILLS AND ABILITIES

MUST HAVE PAYROLL AND PAYROLL TAX PREPARATION KNOWLEDGE

High level of oral and written communication.

High level of interpersonal skills.

High level of attention to detail. Analytical aptitude.

Organize work and set priorities to meet deadlines.

Be an effective team member.

The Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.

Company Description

The Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.