Administration Assistant

Job Description

Job Description

Administrative Assistant – Job Opening

We are looking for an experienced, organized, dependable, and professional Administrative Assistant to join our team.

Previous administrative/office experience is required. We are not looking to train someone from the ground up. The person hired must have prior experience with office administration, scheduling, calendars, email communication, and managing multiple tasks.

Responsibilities

• Manage and maintain the company and manager's calendar
• Schedule jobs, appointments, and meetings
• Set reminders and keep track of important deadlines
• Reply to customer and business emails quickly and professionally
• Keep track of active jobs and project progress
• Monitor job due dates and deadlines
• Communicate with customers, vendors, and employees
• Follow up on upcoming jobs and outstanding items
• Maintain organized job records and paperwork
• Keep the shop informed about scheduling changes and upcoming work
• Help keep projects organized from scheduling through completion

What We Are Looking For

• Previous administrative or office experience REQUIRED
• Previous scheduling and calendar management experience REQUIRED
• Highly organized and detail-oriented
• Fast and professional communication skills
• Strong written and verbal communication skills
• Able to manage multiple jobs and priorities at the same time
• Dependable and able to follow through without constant supervision
• Comfortable using email, calendars, spreadsheets, and computer programs
• Able to work independently and take initiative
• Professional and friendly when communicating with customers and vendors
• Experience in welding, fabrication, construction, or a similar industry is a plus

Pay based on experience.