Auxiliary Programs Manager

Under the direction of Old Trail School's CFO, the Auxiliary Programs Manager is responsible for the development, coordination, public relations and human resources functions of the auxiliary programs—including summer camp, extended care and staycation programming.

Program Management

• Manages programs to ensure a safe, secure environment for children.
• Directly supervises children when necessary.
• Establishes routines, provides positive guidance, and enforces policies and procedures, including disciplinary policies, in accordance with the school’s policies and procedures.
• On-campus supervision and coordination of day-to-day aspects of all programs.
• Establishes and maintains safety and health standards and protocols to provide a safe environment for all students and staff.

Human Resources

• Responsible for the recruitment, hiring and training of auxiliary program employees and contractors.
• Supervises and evaluates employee performance in accordance with school policies.
• Creates flexible work schedules to proactively and efficiently maintain the program with minimal disruption.
• Oversees and administers program contracts/requirements for external contractors and organizations.
• Maintain and revise the Summer at Old Trail and OTS+ Handbooks as needed.

Administration

• Coordinates and organizes registration for auxiliary programs (class rosters, processing of registration and confirmation letters, parent communication, etc.).
• Monitors revenues and expenses and manages programs in accordance with budgetary restrictions.
• Maintains auxiliary program databases in CampBrain.
• Prepares reports for and communicates with administration to keep them abreast of program changes and issues.
• Coordinates busing options with the Transportation Supervisor.
• Organizes and maintains all communication, in coordination with the Director of Communications & Marketing, to parents/community regarding auxiliary programming.

Program Development

• Designs, enhances and assesses current programs, and, where appropriate, expands auxiliary program offerings aligned with the school’s mission and meeting the needs of children and families.
• Works with the Director of Communication to plan and coordinate the publishing and advertising of program catalogs, brochures, schedules and/or handouts and related website content.

Other

• Participates in special projects to improve school operations, such as system upgrades & conversions, accreditation, task force committees, etc.
• Performs other duties as assigned by the CFO and Head of School.

Qualifications

• Bachelor’s degree in a related field with at least 2 years of experience working with children.

• Proficient in MS Office products, including Excel, Word, PowerPoint

• Excellent skills in oral and written communications

• Close attention to detail

• Customer-oriented with excellent people skills

• Ability to work with and get along well with other members of the team

• Ability to multitask and handle time-sensitive deadlines

• Ability to work flexible hours

All applications should include a cover letter and resume.