Administrative Assistant

Job DescriptionJob DescriptionSpence Brothers, a Michigan-based commercial construction company, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative support to office staff and leadership. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will serve as a trusted partner to staff and the executive team, ensuring efficient operations and confidentiality at all times. Roles & Responsibilities Screen and prioritize incoming communications (email, phone calls, correspondence, clients, customers, job seekers)Manage and organize incoming and outgoing mail, UPS and FedEx shipmentsResponsible for ordering and stocking all office needs including office supplies, business cards, paper products, etc.Assist Management & Estimating with ordering drawings and/or printing in-house Manage executive calendars, including scheduling meetings, appointments, and travel arrangementsCoordinate all details and needs for internal and external corporate meetingsAssist leadership with various special projects and company initiativesCoordinate donation/sponsorship request processCoordinate checks, invoices, guest attendance, etc. for meetings & events approvedTrack and manage expenses related to events, donations/sponsorships, memberships, etc. Prepare welcome packages for salaried new hiresDraft, finalize and/or distribute employee communications as necessary Qualifications 5+ years of experience providing office support to employees and leadershipBachelor’s degree preferred (or equivalent work experience)Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with Bluebeam, Adobe, Procore preferredStrong organizational and time-management skillsExcellent written and verbal communication skillsAbility to work independently and anticipate executive needsHandle confidential information with a high level of discretion and professionalismStrategic thinking and problem-solvingAttention to detailAdaptability and flexibilityStrong interpersonal and organizational skills Work Environment & Physical Demands May need to lift up to 50lbsMay work in seated or standing positions for prolonged periods of time, perform sustained manual activities at low to moderate levels of exertion Benefits We offer a comprehensive benefits package including medical, dental, vision, life insurance, paid holidays and paid time off, 401K with company match and ESOP.EEOC Statement Spence Brothers is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.About Spence Brothers Spence Brothers has built trust and important facilities that have helped our communities thrive for over 130 years. Our legacy continues as a trusted leader in Construction Management, Design/Build, and General Contracting services throughout Michigan. We are proud to build facilities that impact all parts of our community, ranging from small projects for non-profit organizations to large corporate facilities. Spence Brothers is recognized far and wide for our commitment to quality and dependability by clients, subcontractors, and designers.