Administrative Assistant (NE, PP, CE, OBRA/PASARR & EHS)

Job Description

Job Description

SCCMHA JOB VACANCY ANNOUNCEMENT 

Administrative Assistant (NE, PP, CE, OBRA/PASARR & EHS)

Pay Range: $58,292.98 - $71,170.07 annually

GENERAL STATEMENT OF DUTIES:

Under the supervision of the Director of Network Services, Public Policy, Continuing Education, OBRA/PASARR and Enhanced Health Services, performs administrative tasks which may involve any area of department operations, such as business functions, information management, coordination and oversight of provider network, program management and development, member services, quality improvement, community liaison and project management. Coordinates key projects as well as ongoing assignments. This position will be knowledgeable about and actively support culturally competent recovery-based practices; person centered planning as a shared decision-making process with the individual, who defines their life goals and is assisted in developing a unique path toward those goals; and a trauma informed culture of safety to aid consumer in the recovery process.

ESSENTIAL DUTIES AND RESPONSIBILTIES:

The Administrative Assistant will aid the Director in the performance of functions related to the operation of the department, as assigned by the Director. Specific tasks to be performed will be assigned based upon the needs of the department, which may include coordinating and/or assisting the Director and supervisory staff with the following departmental activities.

1. Information management, such as performance reporting, collection of data and information, use of the Internet, databases, spreadsheets, and generating reports using computer software such as Microsoft Word/Office, Adobe, Excel, Microsoft Publisher, Project Management software and databases and webbased programs.

2. Program support, such as policy and procedure development, annual planning, policy and procedural manual updates, office management, and project management.

3. Administratively supports First Choice of Saginaw per collaborative agreement this includes website updates, fundraising, minutes, banking functions, City, State and Federal reporting and annual card dissemination.

4. Assists with CCBHC tasks and annual submission.

5. Maintains content of assigned bulletin boards, internet/intranet/website sites, as well as department administrative and electronic folders and administrative paperwork and supply purchasing.

6. Coordinates committee/meeting schedules and procedures; schedules meetings, sets agendas and takes comprehensive minutes as assigned.

7. Gathers and may author articles the quarterly provider newsletter and published the provider network newsletter quarterly.

8. Works with providers to help troubleshoot errors that occur with EVV (Electronic Event Verification)

9. Supports Auditing, Continuing Education, OBRA/PASARR and Enhanced Health Services Unit.

10. Fields calls from Network Providers regarding questions about Sentri, and other items that come up in the process of doing business with SCCMHA.

11. Maintains, updates and issues provider network directories and contact sheets.

12. Maintains and updates the Provider Network portions on the SCCMHA website and intranet.

13. Coordinates overall management control and dissemination of the Saginaw County Community Mental Health Authority (SCCMHA) policy and provider manual in keeping with processes and procedures, issues electronic versions and updates.

14. Maintains and updates Residential Directory every other year.

15. Researches, prepares, formats, edits and/or issues internal or external reports, publications and various written communications, directories, newsletters and letters.

16. Provides leadership and coordination with both large and small special projects, including writing, data collection and analysis, editing of drafts and recommendations.

17. Plans, coordinates and/or assists with provider network related or other administrative key events, such as consumer celebrations, provider recognitions, etc. and helps the Assistant to the CEO for such celebrations and events when needed.

18. Organizes and coordinates special grant submissions to MDHHS.

19. Serves as department liaison/representative for IS users’ group.

20. Represents department or director at meetings.

21. Assists with SCCMHA recertification process with MDHHS.

22. Maintain NSPP Vault.

23. Completes other duties as assigned.

24. Adheres to the mission, vision, core values and operating principles of SCCMHA at all times.

INCIDENTAL DUTIES AND RESPONSIBILITIES:

1. May represent Director at meetings, and/or receive/refer calls and mail.

2. Provides back up support to the CEO office and general administration as requested or indicated.

(The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties and responsibilities required of personnel so classified.)

REPORTING RELATIONSHIPS:

Reports to:  Director of Network Services, Public Policy, Continuing Education, OBRA/PASARR and Enhanced Health Services

Supervises: None

WORKING CONDITIONS/ENVIRONMENT:

Works in clinical office environment with usual pressures of time constraints. May have contact with persons served who have potential for disruptive or violent behavior. Will have contact with various providers. Requires travel to multiple locations, sometimes in bad weather.

Saginaw County Community Mental Health (SCCMHA) is a local, independent, governmental unit serving the greater Saginaw County area, a Community Mental Health Services Program and has been a mental health authority under contract with the Michigan Department of Health and Human Services since October 1, 1997.

In 2021, it was named a Certified Community Behavioral Health Clinic (CCBHC) by the U.S. Department of Health and Human Services Substance Abuse and Mental Health Services Administration. As a CCBHC, SCCMHA is a “one stop wellness center” and offers a full range of services that create access to care, stabilizes individuals in crisis and provides the necessary treatment for those with mental illnesses, intellectual/developmental disorders, children/youth with emotional disorders and substance use disorders regardless of their insurance coverage.

SCCMHA is a behavioral health provider but also a specialty network. The network is comprised of organizations that provide professional services, but also housing and other support services and interventions in both office and sitebased locations as well as in the homes of consumers and their families.

Company Description

Saginaw County Community Mental Health (SCCMHA) is a local, independent, governmental unit serving the greater Saginaw County area, a Community Mental Health Services Program and has been a mental health authority under contract with the Michigan Department of Health and Human Services since October 1, 1997.\r\n\r\nIn 2021, it was named a Certified Community Behavioral Health Clinic (CCBHC) by the U.S. Department of Health and Human Services Substance Abuse and Mental Health Services Administration. As a CCBHC, SCCMHA is a “one stop wellness center” and offers a full range of services that create access to care, stabilizes individuals in crisis and provides the necessary treatment for those with mental illnesses, intellectual/developmental disorders, children/youth with emotional disorders and substance use disorders regardless of their insurance coverage. \r\n\r\nSCCMHA is a behavioral health provider but also a specialty network. The network is comprised of organizations that provide professional services, but also housing and other support services and interventions in both office and sitebased locations as well as in the homes of consumers and their families.