Administrative Assistant

Middle School Administrative Assistant

June Shelton School & Evaluation Center enjoys the distinction of being the worlds largest independent school for bright children with learning differences. Founded in 1976, Shelton is dedicated to making a difference by serving and empowering the lives of students who learn differently. The Shelton School is a co-educational, non-sectarian school that serves approximately 900 students with learning differences in grades EC to 12. The Shelton School is accredited by Independent Schools Association of the Southwest (ISAS). Benefits include generous time off, free lunch, medical, dental, vision, short and long term disability, and tuition remission.

Purpose: The Middle School Administrative Assistant provides daily operational support to Middle School Administration and Teachers.

Qualifications & Skills:

• High school diploma required, bachelors degree preferred.
• Minimum of five years experience in an administrative support role.
• Strong written and oral communication skills.
• Ability to effectively collaborate with colleagues.
• Proficient in Microsoft Office and Google Suite.
• Effective problem-solving skills.
• Ability to use independent judgment and respond to urgent situations.
• Even temperament in working with various Shelton constituencies.
• Must maintain confidentiality.
• Self-starter who can work without supervision.

Essential Functions:

• Attendance and punctuality are essential to the successful performance of this job.
• Receptionist duties for the Middle School (answers phone calls, greets visitors, makes coffee, delivers communications to students and teachers, etc.)
• Checks students in and out of MS for late and early dismissals.
• Maintains attendance records for the middle school.
• Runs daily student attendance reports.
• Run weekly behavior reports for Asst. Heads.
• Communicates excessive absences to parents.
• Assist with the coordination of Saturday School attendees.
• Makes appointments for Middle School Head and Asst. Heads; returns phone calls with appropriate information.
• Coordinates space reservations and the required setup for scheduled meetings and functions.
• Prepares Middle School correspondence.
• Prepares and distributes Middle School letters, notices, and flyers to parents.
• Updates Middle School data in appropriate spreadsheets.
• Assists with Orders - textbooks and school supplies.
• Talks to vendors regarding Middle School Supplies (pocket folders, binders, and other supplies).
• Assist with ascertaining Middle School teachers' classroom needs and place orders.
• Prepares purchase orders.
• Assists with student trips logistics as needed.
• Coordinates with parents to keep records up to date and complete.
• Prepares and sends student transcripts and records to other schools upon request.
• Support teachers and Asst. Heads coordinating TEFA documentation and visits.
• Assists with Records testing, summer school requirements, and other information from the student aggregate file on the MS new admissions document as needed.
• Assists with maintaining the confidential aggregate student files as needed.
• Assists with updating class rosters and other student data in FACTS.
• Assists with typing schedules for student visits, outside visitors, teacher observations, etc.
• Assists with maintaining shared areas in the Middle School Offices.
• Maintains desk & reception area to reflect a professional, welcoming appearance.
• Assists with maintaining the organization and cleanliness of the Workroom and Kitchen Area.
• Sends copies of documents, assignment sheets, etc. to parents and agencies.
• Assist with incoming and outgoing MS mail and packages.
• Assists the Assistant Head in monitoring EZ Sub and Scheduling substitute teachers as needed.
• Assists in preparing class, student, and teacher schedules, as well as conference schedules.
• Assists in the maintenance of Middle School copiers.
• Maintains stock of forms and supplies.
• Assists Summer School Coordinator as needed.
• Assists middle school administration, teachers, parents, and students as needed.
• Other duties as assigned.

Physical Requirements: Seeing Ability to Move Distances Within and Between Buildings Lifting (10 Pounds) Color Perception (Red, Green, Amber) Hearing/Listening Carrying (10 Pounds) Clear Speech Pushing/Pulling Touching (Dexterity, Hand & Finger) Mental/Reasoning Requirements: Writing- Complex Analysis/Comprehension Reading - Complex Clerical Judgment/Decision Making Basic Math Skills

Work Environment: Works Alone Works with Others Verbal Contact w/Others Face-to-Face Contact Inside & Outside Noise

Disclaimer: The above are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. When requested, reasonable accommodations may be made to enable the incumbent to perform the essential functions. These statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.