ADMINISTRATIVE SUPPORT SPECIALIST

Summary

This vacancy announcement may be used to fill positions at various Department of the Navy Commands, including but not limited to the Naval Nuclear Propulsion Program (NNPP - NAVSEA 08) of the Naval Sea Systems Command (NAVSEA).

Salary Range by Geographic Location:

• Idaho Falls, ID - $61,722 to $116,362
• Schenectady, NY - $63,678 to $120,050
• Pittsburgh, PA - $63,815 to $120,309
• Washington, D.C. - $70,623 to 133,142

The BR-02 pay band is equivalent to the GS-09/11/12 grade levels.

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Duties

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• You will prepare regular and special reports and memoranda such as time and attendance and appointment schedules.
• You will review all types of directives, policy statements, memoranda, sensitive communications, and correspondence to ensure they are submitted as
  complete and accurate documents.
• You will manage all files and provide support as needed to ensure record management requirements for federal records are met.
• You will coordinate travel plans with accurate travel estimates, ensuring no conflict with local, high priority commitments.
• You will arrange conferences and meetings for leadership and management team including notifying participants, preparing agenda, and handling other logistics-related matters.
• You will verify and confirm appointments, and reschedule appointments when necessary.

Requirements

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Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You may be required to successfully complete a pre-appointment physical examination.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This may be a Drug Testing position. If so, successful completion of a pre-employment drug test (including marijuana) is required.
• A tentative offer of employment will be rescinded if you fail to report to the drug test appointment or fail the test. You may be subject to random drug testing.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• This position may be subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.
• Security clearance and financial disclosure requirements will vary dependent upon position.
• Certificates may be issued at any point during the open period and for up to 120 days after closing based on hiring needs.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower pay band, BR-01 (GS-07 Equivalent) , in the Federal service or equivalent experience in the private or public sector performing administrative tasks or functions (e.g., preparing agenda items, arranging/scheduling meetings, travel arrangements, records management, drafting correspondences, reports and memoranda, and maintaining daily schedules of leadership) to ensure the daily execution of office operations in accordance with established protocols, processes, or procedures.

Additional qualification information can be found from the following Office of Personnel Management web site:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

• successful completion of a master's or equivalent graduate degree; -OR-
• successful completion of two full years of progressively higher level graduate education leading to a master's degree; -OR-
• obtained an LL.B. or J.D. that is related to the position being filled; -OR-
• a combination of experience and graduate education as described above that equates to one year of experience.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.

Applicants rated ineligible on this vacancy announcement need to reapply and update their application package to be considered on future vacancies filled through this announcement.

Applicants selected and hired on this vacancy announcement need to reapply to be considered on future vacancies filled through this announcement.

All eligibility and qualification requirements must be met by the referral cut-off date.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.