Student Services Analyst-Student Data Analyst

Student Services Analyst-Student Data Analyst Job ID: 322554 Location: Mesa Community College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range: $52,525.00 - $68,282.00 annual, DOE Grade: 114 Work Schedule: Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar: 12 Months Job Summary The Analyst serves as a key strategic partner in enhancing the student experience through the effective use of customer relationship management (CRM) technology, student information systems (SIS), queueing platforms, and other data and reporting tools. This role leads the development and execution of targeted communication strategies, including automated drip campaigns, caseload management tools, and coordinated outreach efforts designed to support student engagement, retention, and success. The Analyst is responsible for building and maintaining dashboards, reports, and data visualizations that track progress toward institutional goals and provide actionable insights for leadership and staff. This includes analyzing student feedback, service utilization trends, and operational data to identify opportunities for improvement, optimize staffing and service delivery, and inform data-driven decision-making. This position plays a critical role in managing institution-wide Student Affairs communications within the CRM, including email and text messaging campaigns. The Analyst ensures communications are timely, effective, and aligned with best practices for audience targeting, message prioritization, and overall communication strategy. The Analyst collaborates across departments to maximize CRM and technology functionality, improve business processes, and support institutional initiatives. This role also contributes to CRM implementation and optimization efforts, including system enhancements, user training, and adoption of new tools and features. Essential Functions 30% Systems Strategy, CRM Operations, and Staff Workflow Support Serve as the Student Affairs subject matter expert in optimizing the use of CRM, student information systems (SIS), queueing platforms, and other operational tools to support student services and staff workflows. Support staff in building and using caseload management tools, task tracking, and workflow processes to effectively manage student interactions and responsibilities. Ensure staff have a clear line of sight into their work, priorities, and progress toward goals through effective use of system tools and dashboards. Support student affairs staff in optimizing how systems are used to manage daily operations, improve efficiency, and enhance the student experience. Collaborate with functional teams to align system usage with institutional processes and student success initiatives. 25% Data Analysis, Reporting, and Dashboard Development Design, develop, and maintain dashboards and reports using CRM, HubSpot, Salesforce, SIS, Tableau, Assist, and Google Suite (e.g., Sheets, Docs) and other tools to track performance, service utilization, and progress toward institutional goals. Analyze data across systems to identify trends, gaps, and opportunities to improve service delivery, staffing, and student outcomes. Provide actionable insights and regular updates to leadership and departments, including proactive alerts on progress toward goals or emerging issues. Develop reporting that supports operational decision-making, including peak service times, resource allocation, and student engagement patterns. 20% CRM Communications and Engagement Develop and execute targeted, operationally focused communication campaigns within the CRM to support student engagement and progression within the student affairs division. Manage mass communications (email and text) within the CRM, ensuring appropriate audience targeting, timing, and message prioritization. Provide guidance on communication requests to ensure alignment with institutional priorities, avoid over-communication, and maintain communication effectiveness. Create and maintain CRM forms (e.g., RSVPs, event registrations, surveys) to support student engagement and service delivery. 15% Training, Support, and System Adoption Train and support staff in the effective use of CRM, SIS, queueing systems, Tableau, and Google tools, including onboarding new employees. Guide staff in using systems to manage caseloads, track tasks, and monitor progress toward individual and departmental goals. Develop training materials, documentation, and best practices to promote consistent and effective system use across departments. Monitor system adoption and provide ongoing support to improve usage, data quality, and operational consistency. 5% Systems Integration, Data Integrity, and Continuous Improvement Collaborate across the college community to support integrations and ensure data accuracy and consistency across CRM, SIS, and other platforms. Identify and resolve data issues, workflow gaps, and system inefficiencies. Support implementation and optimization of new systems or enhancements, including participation in CRM implementation or upgrades. Collect and analyze student feedback (e.g., surveys) and service data to inform improvements to processes, tools, and the overall student experience. 5% Other Duties as Assigned Participate in committees, cross-functional workgroups, and professional development activities. Support special projects related to systems, reporting, and student engagement. Perform other duties as assigned consistent with the scope of the position. Minimum Qualifications Bachelor's Degree from a regionally accredited institution and two years of student services or college teaching experience, or experience coordinating, administering, planning, or evaluating programs. OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation. Desired Qualifications Bachelor's degree preferred. Experience working in higher education, student affairs, enrollment services, or a related environment supporting student services operations, systems, or programs. Experience using a customer relationship management (CRM) system (e.g., Salesforce, HubSpot, Slate, or similar) to support communication campaigns, student engagement, or operational workflows. With Hubspot and Salesforce experience preferred. Experience developing reports, dashboards, or data visualizations using tools such as Tableau, CRM reporting tools, or Google Suite (Sheets, Docs). Experience working with student information systems (SIS), queueing systems, or similar platforms, and the ability to use multiple systems and tools (e.g., CRM, SIS, Tableau, Google Suite) to support operations, reporting, and data tracking. With Peoplesoft SIS experience preferred. Experience training or supporting staff in the use of systems, tools, or processes, and contributing to improvements in workflows, system usage, or operational efficiency. One year of relevant full-time MCCCD experience during the previous two years. Benefits Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules Employee Health & Wellness Programs District-Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program, Support Groups Employee Assistance Program (EAP) Sight-On-Site Eye Care Services Pre-Retirement Planning Events Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Special Working Conditions Work schedule varies during the year: August through mid-May: Monday - Friday, 8 hour days; mid-May through the end of July: Monday - Thursday, 10 hour days. May require working evening and weekend hours (example: Saturday coverage during peak weeks). Required to sit for a prolonged period of time; viewing a computer monitor. May be required to travel or be assigned to another MCCD location. Travel to campus during interview/selection process will be at candidate's own expense. MCC does not sponsor individuals for work visas. Posting Close Date Open until filled EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. First Review 4/29/2026 #J-18808-Ljbffr Maricopa Community College District