Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist is tasked with overseeing all other county departments when it comes to auditing and reconciling invoices and processing all transactions for payment.Position FunctionsAudit vouchers/invoices that are submitted by all departments to ensure they are charged to the proper expenditure line item so they are reported correctly on the annual financial statements.Process all disbursements of juror payments, overpayments and refunds and the disbursement of all tax dollars to taxing entities.Assembles voucher packages for Board approval and processes payments via check and ACH.Analyze budget reports and work with departments to prepare and process budget supplements.Prepare annual 1099 reporting per IRS regulations.Maintain user setup and permissions in the financial accounting software.Maintain the general ledger chart of accounts expenditure numbers and create new numbers as needed following guidance of the County Accounting Manual to ensure that all expenditures are properly reported on the annual financial report.Support election processes by providing information to the general public, processing data and information with the voter registration system and assisting during elections as needed.Perform related duties as assigned by supervisorMaintain compliance with all County policies and proceduresQualificationsEducation and/or Experience Required:Associate's degree in accounting or related field plus three years of progressively responsible professional accounting work.Bachelor's degree in accounting, business administration or related field preferred.Working knowledge of the principles and practices common to governmental and fund accounting.Equivalent combination of education and experience will be considered.Ability to operate standard office equipment and computers with working knowledge of Microsoft Office.Physical Requirements:Ability to safely and successfully perform the essential position functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standardsAbility to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standardsThis position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc.Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer.Must be able to move up to 20 pounds unassisted, and move 40 pounds with assistance.Must be able to communicate clearly and effectively on telephone, in-person and in writing.Additional InformationWorking Environment:Most work is performed indoors in an office where noise and interruptions often occur.Overtime hours may be required to meet deadlines, especially during year-end and during election cycles.Some travel may be required for training and delivering of supplies to polling locations.Occasional work in warehouse like setting for the purpose of loading election supplies.BenefitsPennington County Benefit Summary The following is a summary of benefits available to full-time and part-time benefited employees of Pennington County.Health Care Program Health – Pennington County has a self-funded health care program for employees and their dependents. Health Insurance and Prescription Drug is covered through Wellmark (Blue Cross Blue Shield). Two plans are offered: a traditional PPO plan with co-pay structure and a high deductible plan with higher deductible/out-of-pocket maximums. Dental – Dental coverage is provided through Delta Dental of South Dakota. 100% of usual and customary charges for preventive and diagnostic procedures are covered, after a $50 deductible per individual / $150 per family. Routine and restorative procedures, endodontics, periodontics, and major services are covered at 50%. There is an annual maximum of $1000 per individual. Orthodontics are not covered under this plan. Prescription – The Health care program includes retail and mail order (90-day supply) prescription coverage, both requiring an affordable co-pay. Co-pays do not accumulate toward satisfaction of the deductible or co-insurance limit. Note: Health care program coverage is effective on the 1st of the month following one complete month of employment. The program is available for employees and their dependents.Life Insurance Pennington County provides a $20,000 basic life insurance policy for every benefited employee. Optional supplemental life insurance can be purchased for employee, spouse, and dependent children.Employee Assistance Program Pennington County employees and family members may receive counseling services for issues relating to financial difficulties, marital and family distress, emotional problems, and alcohol or drug abuse. Generally speaking, as many as three visits annually are provided at no charge. Services are confidential.Retirement Plan Pennington County is a member of the South Dakota Retirement System (SDRS). The employee contributes 6% (8% for public safety) of gross wages. The contribution is matched by the County. Upon separation from employment with Pennington County, individuals who are fully vested in SDRS (three years of contributory service) have the right to receive a monthly lifetime retirement benefit at retirement age. Employees may choose to save additional funds toward retirement on a pre-tax basis through the SDRS supplemental retirement program. Other SDRS benefits include long term disability, family, and spouse benefits.Supplemental Insurance AFLAC offers various supplemental insurance policies for employees and family members. These policies are portable and guaranteed renewable. Premiums are deducted from payroll.Paid Time Off Vacation – Vacation time accrues per pay period at the rate of 3.077 hours for new employees with incremental increases based on years of service. Maximum hours of accumulation apply. Sick Leave – Sick leave accrues at the rate of 3.077 hours per pay period. Employees may use up to 80 hours of available sick leave annually for other designated reasons. Sick leave separation benefits are available after 10 years of employment. Holidays – Employees are eligible for up to 11 paid holidays per year. All Paid Time Off benefits are prorated based on the number of hours worked or benefit time taken in a pay period for all benefited employees. This summary is for general information only. Employees have access to complete and detailed policies, procedures, or summary plan descriptions for all benefits cited.