Office Manager - Department of Mathematics and Statistics

Office Manager - Department of Mathematics and Statistics

The Department of Mathematics and Statistics at James Madison University is accepting applications for an Administrative Assistant to serve as the administrative support for the department head and faculty. The successful candidate will be part of an administrative team of two that contributes to the success of the Department of Mathematics and Statistics by working cooperatively in an active, energetic environment. This position is often the first point of contact that individuals have with the department, making this position a highly interactive role.

The successful applicant will:

• Provide administrative support to the department head, approximately 55 full-time faculty, 15 adjunct faculty;
• Prepare all Personnel Action Request forms and instructor/faculty contracts;
• Make travel arrangements and process travel reimbursements;
• Prepare accounting vouchers, complete agency transaction vouchers and budget revisions as assigned, reconcile the monthly budget and maintain Duke Card log in compliance with the JMU Financial Procedures Manual;
• Provide administrative support for grants and conferences sponsored by the department;
• Hire and supervise student workers;
• Serve as building coordinator and liaison to the various Facilities Management crews and other departments that occupy the building;
• Process JMU Foundation Payment Vouchers and student scholarship forms;
• Make purchases as requested according to state and university guidelines including office and classroom supplies, equipment, furniture and other goods and services;
• Provide prompt, courteous services to students, guests, and visitors to the department while guiding individuals as needed to the proper resources.

Qualifications:

• Excellent communication skills (oral and written) exhibiting high levels of professionalism and courtesy.
• Superior interpersonal and leadership skills including the ability to interact professionally with groups and individuals from every facet of the university community including faculty, staff, students, administrators, affiliates, and visitors.
• Ability to organize and prioritize multiple tasks.
• Attention to detail and high level of accuracy.
• Understanding of best practices in office operations.
• Fluency in the Window computer operating environment and Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
• Knowledge of state and university travel and procurement regulations and policies.
• Knowledge of JMU administrative policies and procedures.
• Experience with eVA (or comparable procurement systems), Chrome River (or comparable systems), PeopleSoft (or comparable finance, HR, or Student Administration systems), or AIM (or comparable facilities management work order systems).
• Demonstrated ability to learn new systems.

Additional Posting Information:

Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: View phone number on click.appcast.io.

Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at View phone number on click.appcast.io or View email address on click.appcast.io. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer