State Investments and Banking Outreach Assistant

State Investments and Banking Outreach Assistant

Position Summary: The State Investments and Banking Outreach Assistant provides administrative, logistical, and program support to the Director and Deputy Director of Outreach. This role assists with outreach coordination, stakeholder communication, data management, event preparation, and general office operations for the State Investments and Banking programs, including Illinois Funds, ePAY, and Invest in Illinois programs. The State Investments and Banking Outreach Assistant ensures smooth execution of outreach activities and serves as a primary support resource for the outreach team. Attendance is an essential function of this position.

Duties and Responsibilities:

• Provide administrative support including scheduling, correspondence, document preparation, and recordkeeping.
• Assist with outreach coordination by preparing materials, tracking contacts, and supporting follow-up with local governments, state agencies, and financial institutions.
• Maintain stakeholder databases and update CRM systems, such as Salesforce for the ePAY and Illinois Funds programs.
• Support event logistics for conferences, trainings, and presentations for the ePAY and Illinois Funds programs.
• Prepare reports and data summaries for internal use and public dissemination for the ePAY and Illinois Funds programs.
• Assist with marketing execution by coordinating materials, reviewing content, and supporting vendor deliverables for ePAY and Illinois Funds programs.
• Respond to inquiries from program participants and external stakeholders for the ePAY and Illinois Funds programs.
• Support special projects as assigned.

Auxiliary Responsibilities:

• Assist with procurement, invoice processing, and vendor coordination.
• Maintain organized digital and physical filing systems.
• Support internal training logistics and documentation.
• Perform other duties as assigned.

Specific Skills:

• Strong organizational and administrative skills.
• Excellent written and verbal communication.
• Ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office; experience with Salesforce preferred.
• Customer service orientation and professionalism.

Education and Work Experience: Associate's Degree or Bachelor's Degree in Business Administration, Communications, Public Administration, Marketing, or a related field preferred; one (1) or more years of experience in administrative support, customer service, communications, or government operations; or an equivalent combination of education and experience.

Illinois State Treasurer Employee Benefits: As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• Up to 4 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 15-25 Days of Paid Vacation time annually - (15 days in year one of employment)
• 13 Paid Holidays annually, 14 on even numbered years, and 1 Floating Holiday.
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• Commuter Savings Program (Chicago only)