Office Administrator

Office Administrative Assistant – Clerical & Financial Support

Windows Catering Company

Location: Alexandria, VA

Job Type: Full-Time | On-Site

About Windows Catering

Windows Catering is a premier catering and events company serving the Washington, D.C. metropolitan area for over 40 years. We specialize in exceptional culinary experiences, corporate events, weddings, and high-profile celebrations.

We are seeking a dependable, organized, and detail-oriented Office Administrative Assistant to support our daily office operations, financial documentation, and administrative functions.

The ideal candidate is professional, discreet, comfortable handling confidential information, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide general clerical and administrative support to office management and leadership.
• Maintain accurate records, spreadsheets, filing systems, and internal documentation.
• Assist with financial paperwork, invoices, expense reports, purchase orders, and data entry.
• Organize and maintain confidential employee, company, and financial information.
• Assist with accounts payable and receivable documentation as directed.
• Answer phones, respond to emails, and coordinate internal communications.
• Support HR, accounting, and operations with administrative projects.
• Review documents for accuracy, completeness, and proper organization.
• Coordinate office supplies, correspondence, and other daily administrative needs.
• Communicate professionally with employees, vendors, and management.

Qualifications

• Previous experience in office administration, clerical support, or a similar role.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality when handling sensitive financial, employee, and company information.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Basic understanding of financial records, invoicing, and bookkeeping procedures.
• Strong written and verbal communication skills.
• Ability to multitask, meet deadlines, and work independently.
• Professional demeanor, reliability, and a positive, team-oriented attitude.

Preferred Qualifications

• Bilingual in English and Spanish is a strong plus.
• Previous experience in the food and beverage, catering, restaurant, or hospitality industry.
• Familiarity with payroll, accounting software, or financial reporting.
• Experience supporting multiple departments in a busy office environment.

What We're Looking For

We value someone who takes ownership of their work, respects confidentiality, pays attention to the small details, and enjoys supporting a team. This position requires a trustworthy individual who can work with sensitive information while contributing to a positive and efficient office environment.

Why Join Windows Catering?

Join an established and respected hospitality company where professionalism, teamwork, and exceptional service are at the heart of everything we do.

Windows Catering Company is an Equal Opportunity Employer.