Secretary (Office Automation)
Internal Revenue Service
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
- Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Idaho Falls, ID vacancy
- ...high-level administrative, operational, and coordination support to senior DOE executives and leadership within the Idaho Operations Office (DOE-ID), Office of Nuclear Energy (NE), and other designated DOE offices. This role supports mission-critical programs by ensuring...Work at officeContract workFor contractors
TLN Worldwide Enterprises, Inc
Idaho Falls, ID1 day ago - ...to finger; handle, feel and type; reach with hands and arms.[ ] Sedentary: Limited activity, no lifting, limited walking[ ] Light: Office work, some lifting, bending, stooping or kneeling, walking[X] Moderate: Mostly standing, walking, bending, frequent lifting[ ] Arduous...Work at officeHourly payFull timeLocal areaFlexible hoursShift workNight shift
Boot Barn
Ammon, ID21 hours ago - ...We are seeking a highly skilled and organized Administrative Secretary to join our team. The ideal candidate will handle payroll and bookkeeping... ...support. This role is pivotal to maintaining smooth office operations and offering exceptional service to our clients. Nelson...Work at officeLocal area
$20 per hour
...resolves administrative inquiries and questions. • Coordinates meetings, and appointments for managers or supervisors. • Maintains office supplies and coordinates maintenance of office equipment. • Performs other related duties as assigned. Required Skills/...Work at officeHourly payAA2IT
Idaho Falls, ID3 days ago$60k - $80k
...Idaho Falls, ID. We are looking for a Document Controls and Records Management Specialist for our Naval Reactors Facility project office 55 miles from Idaho Falls. Your role will be to provide support and oversight in the definition and implementation of Document...Work at officeHourly payFor contractorsCasual workLocal areaRemote workLong distanceAmentum
Idaho Falls, ID4 days ago- Job Duties The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help ...Work at office
Treasury Department
Idaho Falls, ID3 hours ago - ...incoming calls and directing them appropriately. This role also reconciles delivery routes and creates invoices, supporting daily office and order operations in a fast-paced environment. Key Responsibilities: Answer phones and direct calls in a professional and...Work at officeFlexible hours
Watkins Distributing
Idaho Falls, ID12 days ago - ...Job SummaryPerforms a wide variety of office support functions and applies detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information. Incumbent will prepare reports and serve as a liaison between management, other...Work at officeH1bLocal areaVisa sponsorship
GovernmentJobs.com
Idaho Falls, ID3 days ago - ...seeking a motivated and compassionate professional to join our team in a unique dual-role opportunity as an X-Ray Technologist / Back Office Nurse. This position combines clinical patient care with diagnostic imaging, creating an exciting opportunity for someone who...Work at officeCasual workShift work
Bingham Healthcare
Idaho Falls, ID1 hour ago $16 - $18 per hour
...Job #: 6338 Title: Livestock Supply Office Assistant Location: Idaho Falls & surrounding areas Salary Range: $16-$18 Position: Description: American Staffing is seeking a Customer Support for a local livestock company. The ideal candidate for this position would...Work at officeTemporary workLocal areaMonday to FridayAmerican Staffing
Idaho Falls, ID4 days ago- ...Therapy Office Staff Speech And Language Speech and Language Connections - Idaho Falls, ID 83404 Overview Level Entry Position Type PRN (as needed) Job Shift Day Education Level High School Travel Percentage None Category Admin - Clerical Description Mountain...Work at officeFull timePart timeReliefFlexible hoursShift work
$50k - $70k
...bonus Schedule: Full-time | Hybrid (after training): 3 days in office / 2 remote No cold calling. This is an existing-client renewals... ...rework. Tech that gives you superpowers: We invest in tools and automation to make your day smoother and your wins more consistent. Growth...Work at officeFull timeLocal areaRemote workPage Insurance
Idaho Falls, ID2 days ago- ...direct visitors Monitor faxes Maintain front desk area and lobby Process incoming-mail Manage supply inventory Maintain office schedule/calendar Provides administrative support such as, printing, filing, photocopying, data entry, scanning, binding and...Work at officeLocal area
HUB International
Idaho Falls, ID21 hours ago - ...greeting in a friendly and professional manner Serves as clerical and cashier back-up Organizes and maintains files and records Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance Assists in...Work at office
Premier Truck Group
Idaho Falls, ID3 days ago $12.5 - $13 per hour
...Comfortable taking telephone calls and mitigating stressful situations • Has previous experience or working knowledge of Microsoft Office and reservation management systems • 1+ year of hotel industry experience or related job preferred • Must have graduated high school...Work at officeHourly payWeekend workWeekday workComfort Inn, Idaho Falls
Idaho Falls, ID1 day ago$14 - $20 per hour
...and more. Qualifications High School diploma or equivalent Bi-lingual (English/Spanish) preferred Experience in medical office would be a plus. Are you good at working with people, do you enjoy a fast-paced work day, and do you work well with modern computer...Work at officeHourly payFull timeMonday to FridayRocky Mountain Diabetes Center
Idaho Falls, ID3 days ago$22.93 - $37.82 per hour
...and expense reporting, order supplies, handle classified and sensitive materials according to protocol, and maintain confidential office records and files. Your responsibilities will include advising on records retention decisions, coordinating space needs and employee...Work at officeRelocationRelocation packageFlexible hoursIdaho National Laboratory
Idaho Falls, ID1 day ago$52.3k - $78.5k
...managing calls, visitors, and email; preparing polished correspondence and meeting materials; and coordinating travel, schedules, office moves, mail, and supplies. Your consistent onsite presence strengthens collaboration, enables quick support, and helps maintain an...Work at officeFor contractorsLocal areaFlexible hoursNaval Nuclear Laboratory
Idaho Falls, ID3 days ago$52.3k - $78.5k
...managing calls, visitors, and email; preparing polished correspondence and meeting materials; and coordinating travel, schedules, office moves, mail, and supplies.Your consistent onsite presence strengthens collaboration, enables quick support, and helps maintain an efficient...Work at officeFor contractorsLocal areaFlexible hoursNaval Nuclear Laboratory
Idaho Falls, ID2 days ago$15.5 per hour
...experience Current driver's license and proof of auto insurance Must pass a background check. Ability to operate standard office equipment and be proficient in Microsoft Office applications. Evidence of no communicable disease Preferred Three years...Work at officeHourly payFull timeTemporary workFlexible hoursShift workCommunity Council of Idaho
Idaho Falls, ID1 day ago- ...apply. Qualifications Education/Certification : High School Graduate, some college experience preferred Experience : Administrative/Office procedures; experience working in the medical field; Basic knowledge of Quality/Compliance; Research techniques Equipment/...Work at officeFull timeContract workPart timeRelief
Mountain View Hospital
Idaho Falls, ID1 day ago - ...St Sandy, UT 84070 Schedule Hybrid Schedule – this team is in office 3 days a week (Tuesday, Wednesday, and Thursday) with 2 days remote... ...risks, and regulatory expectations. Support adoption of audit automation and GRC tools (e.g., Archer or similar platforms, if applicable...Work at officeRemote workMonday to Friday3 days per week
Mountain America Credit Union
Idaho Falls, ID3 days ago $26.47 - $43.62 per hour
...position also assists the public with general mailing needs, such as completing a change of address, mail holds, and giving out post office box keys. Job Overview Starting salary ranges from $26.47 to $43.62 per hour; $72,400 per year average pay with full benefits...Work at officeHourly payFull timeCurrently hiring- We’re seeking a detail-oriented, reliable Medical Virtual Assistant to support healthcare-related administrative tasks while maintaining the highest standards of data privacy and professionalism. This role is ideal for someone with strong English communication skills...Full timeRemote work
Virtual Assistant Team
Ammon, ID4 days ago - A healthcare support organization is seeking a detail-oriented Medical Virtual Assistant to manage administrative tasks while ensuring high standards of data privacy. The role requires strong English communication skills, proficiency in patient record management, and familiarity...Full time
Virtual Assistant Team
Ammon, ID2 days ago - Key Holder Position Our Key Holders engage with customers, create an exceptional in-store experience and provide leadership and support to store partners. They embody Boot Barn's Mission, Vision and Values in their words and actions while demonstrating selling and service...Part timeLocal area
$15 - $21.44 per hour
...and payment of account. Qualifications ~1 year of related experience preferred. ~ Demonstrates proficiency in Microsoft Office applications required Learn more about a day in the life of a Registrar Benefits Eastern Idaho Regional Medical...Work at officeHourly payTemporary workReliefFlexible hoursHCA Florida Palms West Hospital
Idaho Falls, ID4 days ago- ...and procedures and all applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.Must complete the assigned online training courses and achieve a passing score by due date.Represent in a...Work at officeHourly payFull timeTemporary workPart timeLocal areaVisa sponsorshipWork visaNight shift
Glacier Bancorp
Ammon, ID2 days ago $22 - $36 per hour
...Sunday premium pay, holiday pay, and night differential pay. Mail Carriers are responsible for casing and sorting mail in the post office, loading delivery vehicles, delivering mail and packages, obtaining signatures for certified or registered mail, collecting...Work at officeHourly payFull timeNight shiftUSPS
Idaho Falls, ID4 days ago- ...collaborative nature of the business and the need to service customers, the employee must be able to interact effectively with others in an office environment, manage conflict, and handle stressful situations and deadlines. Requires desk work in office environment. Ability to...Work at officeFull timeTemporary workFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
Related searches