Construction Coordinator

Job Title: Construction Coordinator

Job Description

The Construction Coordinator supports day-to-day operations by managing job orders, financial transactions, and technician scheduling for both service and construction projects. This role ensures accurate processing of accounts payable and receivable, timely invoicing, and efficient coordination of field resources, while maintaining clear communication with internal teams and customers.

Responsibilities

• Enter job orders and change orders for service and construction jobs accurately and in a timely manner.

• Create, post, and send customer invoices for service and construction work.

• Assist with closing jobs by updating records, verifying documentation, and ensuring all financial entries are complete.

• Respond to job inquiries and provide updates regarding the progress and status of jobs.

• Post and invoice sales orders, ensuring all data is accurate and properly documented.

• Create accounts receivable deposits and ensure they are recorded correctly in the system.

• Create purchase orders to support ongoing projects and operational needs.

• Code, process, and enter accounts payable invoices and employee reimbursements.

• Code and process credit card payments, ensuring proper allocation and documentation.

• Create assignments on the dispatch board to schedule technicians for service and construction tasks.

• Verify employee schedules and prepare timecards for payroll processing.

• Track and assist with scheduling employee training and certifications to ensure compliance and readiness.

• Assist with creating service orders and coordinating related activities.

• Process incoming and outgoing company mail in an organized and timely manner.

• Participate in weekly and monthly meetings as assigned, providing updates and contributing to process improvements.

Essential Skills

• High school diploma, GED, or equivalent education.

• 2–3 years of work-related experience in accounts receivable, accounts payable, or a related finance field.

• Hands-on experience with accounts payable, accounts receivable, and invoicing processes.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong verbal and written communication skills in English.

• Excellent organizational skills with the ability to manage multiple tasks simultaneously.

• Strong time management skills and the ability to prioritize work effectively.

• Excellent telephone and interpersonal skills to interact professionally with customers and colleagues.

• Ability to meet deadlines consistently in a fast-paced environment.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Ability to adapt to changing priorities and evolving business needs while maintaining a positive and helpful attitude.

Additional Skills & Qualifications

• Experience working in a construction, service, or field operations environment is beneficial.

• Familiarity with dispatch or scheduling systems is an advantage.

• Comfort working with financial data and basic accounting principles.

• Attention to detail and a high level of accuracy in data entry and documentation.

• Willingness to participate actively in team meetings and contribute to process improvements.

Why Work Here?

You will join a supportive and collaborative team that values organization, clear communication, and reliability. The role offers the opportunity to develop both operational and financial coordination skills while working closely with multiple departments. You can expect a structured environment where your ability to stay organized, meet deadlines, and adapt to changing needs is recognized and appreciated, providing a solid foundation for long-term professional growth.

Work Environment

This role operates in an office-based environment that supports construction and service operations. You will work primarily with computer systems and standard office software, including the Microsoft Office Suite, to manage job orders, financial entries, and scheduling activities. The position typically follows standard business hours, with participation in weekly and monthly meetings as assigned. The work involves frequent interaction by phone and email with internal teams and customers, requiring a professional demeanor and clear communication. Attire is generally consistent with a typical professional office setting.

Job Type & Location

This is a Contract to Hire position based out of Stewartville, MN.

Pay and Benefits

The pay range for this position is $21.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stewartville,MN.

Application Deadline

This position is anticipated to close on Jun 30, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.