Advanced Medical Support Assistant

Medical Support Assistant

The Advanced MSA works collaboratively in an interdisciplinary coordinated care delivery model:

• Provides administrative support to clinicians and other administrative and professional staff to coordinate patient care.
• Administrative scheduling and appointment coordination for diagnostic testing, and consultative appointments for many clinical services.
• Receive phone calls in a courteous and timely manner, determine the nature of requests, provide the information desired using privacy rules and established processes.
• Explaining procedures to Veterans and their family both in person and on the phone.
• Independently manage position responsibilities with little supervision as well as set priorities and deadlines adjusting the flow and sequencing of work to meet team and patient needs.
• Generating authorizations for pre-authorized outpatient, unauthorized and emergency care claims, while making eligibility determinations for the various programs in VACC.
• Works closely with utilization review to ensure proper authorizations are issued and appropriate correspondence is sent to vendors.
• Acts as a liaison between the veteran and the vendors with regard to the VACC section and VA clinical services.
• Obtains requested reports, x-rays, labs and any pertinent information required to complete the VACC Coordination consult in CPRS.
• Ensures all necessary components and documentation is distributed to appropriate services at the private institution where service will be provided.
• Prioritizes requested procedure based on urgency.
• Maintain a current directory of contact information in Excel, to include name, address, phone, and fax numbers of institution, contact person.
• Generating correspondence to the Veterans and various providers and managing all received correspondence related to their Community Care.
• Provides advisory and technical assistance to Veterans and staff in answering questions. Determines the nature of Veterans' needs, questions or complaints. Provides necessary information to the staff and the patient, dealing with a wide range of problems including atypical and complex situations.
• Incumbent utilizes HSRM and VISTA to manage and coordinate appointment management with the creation of authorizations as outlined by the Office of Integrated Veteran Care (IVC) Field Guidebook.
• Other duties as assigned.

Work Schedule: Full-time, Monday - Friday, 8:00 am - 4:30 pm

Recruitment/Relocation Incentives (Sign-on Bonus): Not authorized

Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).

Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)

Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA

Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)

Telework: Not available

Virtual: This is not a virtual position.

Functional Statement #: 09367F

Permanent Change of Station (PCS): Not authorized