Fleet Maintenance Manager

Casella Construction is seeking an experienced and highly motivated Fleet Maintenance Manager to oversee the CDL heavy truck fleet at our Fort Edward, NY terminal. This management position is responsible for the readiness, safety, compliance, and cost of our CDL equipment, and for leading the team of 3 mechanics and the Service Coordinator who keep it running. The position is Monday through Friday from 7:00 AM to 5:00 PM at our Fort Edward terminal.

We are committed to the personal and professional growth of our employees. The ideal candidate brings a strong mechanical background in heavy diesel trucks and trailers, along with the management skills to set priorities, lead and develop a shop team, control maintenance costs, and keep the fleet safe and compliant. This role is a blend of both mechanical and management. The right candidate will need to have the ability to make decisions based on input from the mechanics and guide them so that proper and cost-effective repairs are completed. The candidate will be the point of contact with our maintenance team in Pittsford to help guide these decisions when assistance is necessary. The Fleet Maintenance Manager will maintain a keen sense of urgency around fleet readiness, equipment reliability, and the timely return of equipment to service.

Responsibilities:

• Manage the maintenance and readiness of the CDL heavy truck fleet at the Fort Edward terminal, including Mack triaxle dump trucks, Kenworth T880 and W900 tractors, and live-floor, dump, and lowboy trailers
• Lead, schedule, and direct a team of 3 mechanics and the Service Coordinator, setting clear priorities, expectations, and accountability
• Participate in hiring, onboarding, training, performance reviews, and coaching of maintenance staff, partnering with Human Resources on corrective action as needed
• Serve as the primary liaison between Maintenance, Fleet Operations, and dispatch to align maintenance activities with equipment, production, project, and customer needs
• Develop and manage the maintenance schedule, balancing preventive maintenance, inspections, planned repairs, and emergency breakdowns to minimize downtime and operational disruption
• Prioritize and assign repairs based on safety, operational urgency, technician availability, parts availability, and fleet requirements
• Review diagnostics, repair plans, and repair estimates with technicians and provide technical guidance on complex or recurring issues
• Provide hands-on technical support when needed to resolve urgent issues and keep equipment moving.
• Review completed work for quality, accuracy, and completeness, and ensure equipment meets company safety and operational standards before returning to service
• Own DOT and FMCSA compliance for the CDL fleet, including annual inspections, preventive maintenance programs, inspection records, and CSA scores
• Ensure all maintenance activities comply with company safety requirements, environmental regulations, and established maintenance procedures
• Own the terminal maintenance budget, including labor, parts, shop supplies, and outside services, and track cost per mile, cost per hour, and other fleet cost metrics
• Manage vendor relationships, outside repair services, parts suppliers, and warranty claims, negotiating pricing and service levels as appropriate
• Oversee parts inventory and procurement to minimize repair delays while maintaining cost awareness
• Ensure repairs, parts, labor, work orders, and other maintenance activities are accurately documented in the fleet maintenance system
• Monitor shop productivity, workflow, and resource utilization to ensure maintenance goals and service expectations are achieved
• Analyze maintenance data to identify recurring issues, repair trends, and cost drivers, and implement improvements that increase equipment uptime, reliability, and efficiency
• Keep Fleet Operations informed of maintenance schedules, equipment availability, repair status, estimated completion times, and issues that may affect production or customer commitments
• Maintain a clean, safe, organized, and professional shop environment
• Promote a team culture centered on safety, accountability, urgency, collaboration, continuous improvement, and high-quality workmanship
• Complete required in-person and online training and ensure assigned team training requirements are completed

Physical Requirements

• Ability to walk the shop and yard, including uneven surfaces, for extended periods
• Ability to climb into and out of truck cabs, onto trailers, and up ladders to inspect equipment
• Ability to bend, kneel, squat, and reach while inspecting equipment
• Ability to occasionally lift and carry up to 50 lbs
• Comfortable working in hot, cold, dirty, or noisy environments
• Good vision and hearing (with or without corrective aids)

Qualifications:

• 5+ years of heavy truck or heavy equipment maintenance experience
• 2+ years of experience supervising or leading mechanics in a fleet or shop environment
• Working mechanical knowledge of heavy-duty diesel trucks, tractors, and trailers, including engine, drivetrain, brake, hydraulic, and electrical systems, sufficient to evaluate diagnostics, repair quality, and repair estimates
• Experience planning and managing maintenance schedules based on repair priorities, fleet availability, and operational needs
• Experience overseeing preventive maintenance programs, inspections, and repair quality
• Knowledge of DOT and FMCSA inspection and maintenance requirements for commercial vehicles
• Experience managing a maintenance budget, parts inventory, vendors, and outside repair services
• Experience coordinating maintenance activities with Operations, dispatch, shop support staff, vendors, and internal customers
• Ability to prioritize competing demands while maintaining urgency around equipment uptime and fleet readiness
• Working knowledge of fleet maintenance software, work orders, labor tracking, and repair documentation
• Strong leadership, communication, organization, and problem-solving skills
• Ability to take ownership of terminal fleet maintenance and make sound decisions in a fast-paced environment

Preferred Qualifications:

• Class A and Class B CDL desirable
• OSHA 10 Certification or ability to obtain certification
• ASE Heavy Duty Truck certification or similar
• Experience with DOT annual inspections and CSA score management
• Experience using fleet maintenance software and cost reporting to manage a commercial fleet

Attributes:

• Ability to make sound decisions and take accountability for results
• Ability to lead, coach, and develop a team
• Ability to remain flexible as assignments change
• Ability to listen to team members and stakeholders and communicate clear direction
• Excellent customer service skills
• Good communication skills both verbal and written
• Exhibit attention to detail
• Strong bias for action and sense of urgency, resolves issues quickly
• Take initiative and be self-motivated, always looking for improvement opportunities

Compensation and Benefits:

Casella Construction offers competitive wages and a full benefits package to eligible employees that includes:

• Medical, Dental and Vision Insurances
• Voluntary Short & Long-Term Disability
• Voluntary Accident and Critical Illness Insurance
• Company Paid Life Insurance
• Company Paid Holidays and Paid Time Off
• EAP (Employee Assistance Program)
• 401(k) Retirement Savings Program with up-to 4% company match and immediate vesting

Hiring Range : $80,000.00/yr. - $105,000.00/yr

This range reflects the base pay we reasonably expect to offer for this position at the time of posting, considering current market conditions and industry benchmarks

Final and individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons

About our Company:

Joseph Casella and John Casella II are the second generation of the Casella family, carrying on a legacy that was built on hard work, grit, determination, and most of all, innovation. Together with a team equally committed to exemplifying the highest industry standards, and reinventing systems to create effective solutions when old methods no longer serve new thinking, Casella Construction has evolved to become an industry-leading company in the field.


Our strength is in our team, who we continue to invest in and depend on to help expand critical areas of our business, including heavy highway construction, demolition, utility installation, environmental contracting, commercial site development, land management, aggregate, transportation, and fleet maintenance.


Casella Construction's success is attributed to our employees' love of the industry, our leadership's drive to remain at the forefront of technology and environmental stewardship, and our collective ability to thrive in dynamic situations.

Equal Opportunity Employer, including disabled and veterans.