Office Manager

Office Manager

We are seeking a proactive, organized, and energetic Office Manager to join our team. This dynamic role is essential to ensuring smooth office operations while also contributing to the company's culture through event planning, employee engagement, and cross-departmental support. The ideal candidate is a problem-solver who thrives on out-doingness, loves creating a welcoming and well-run environment, and enjoys collaborating with multiple teams. This in-office role is located in Albuquerque, New Mexico.

Responsibilities

• Office Operations & Administration
• Perform general administrative duties, including emails, correspondence, scheduling meetings, and maintaining files and records
• Greet and assist visitors and clients in a professional and friendly manner; ensure they are connected with the appropriate team member
• Coordinate internal and external meetings, including room bookings, meals, materials, and logistics
• Maintain office supplies and inventory, proactively anticipating and fulfilling needs
• Organize and maintain a tidy and efficient office space, including reception, kitchen, and common areas
• Manage mail, packages, courier services, and deliveries
• Support corporate and senior management with administrative requests
• Maintain confidentiality and handle sensitive information with discretion
• Cross Departmental Support
• Assist Human Resources with the onboarding of new employees, including preparing welcome materials, setting up workstations, and gathering and distributing paperwork
• Help with employee engagement initiatives, including organizing employee appreciation activities and wellness initiatives
• Support Marketing team efforts with content creation, assisting in the maintenance of marketing materials (e.g., brochures, internal communications, presentation materials) using templates and brand guidelines and additional marketing tasks, as needed
• Serve as a point of contact for basic IT needs in the office, including equipment orders and troubleshooting minor issues with the assistance of the IT department
• Employee Engagement, Events, and Culture
• Lead the planning and execution of company events, training sessions, team-building activities, workshops, and office celebrations—from logistics to catering to communication
• Foster office comradery and a positive work environment through thoughtful coordination of day-to-day office interactions and activities
• Represent the company in a friendly and professional manner at occasional community, project, and industry-related events

Required Qualifications

• High school diploma or equivalent
• Proven experience as an Office Manager or in a similar administrative role
• Strong organizational and time-management skills, with the ability to prioritize and juggle multiple tasks effectively
• Excellent verbal and written communication skills, including professional email and phone etiquette
• Ability to take initiative and problem-solve independently while collaborating with a team
• Personable and approachable with strong interpersonal skills—able to foster a welcoming and positive office environment
• High attention to detail and accuracy
• Proficiency in Microsoft Office Suite and ability to quickly learn new software and tools
• Professional discretion in handling confidential and sensitive information

Desired Qualifications

• Experience in the A/E/C (Architecture, Engineering, Construction) industry or with federal government clients

What We Offer

• Annual merit increases based on work performance
• Annual profit-sharing bonus, contingent on company performance
• Low-cost medical, dental, and vision insurance plans. Medical coverage for individual employees is paid in full by EEA ESOP (Employee Stock Ownership Plan) retirement account. EEA on average contributes 10% of an employee's salary into the ESOP Trust each year, at no cost to the employee!
• 401k with company match, available the first day of the next month following start date
• $50,000 in Life Insurance at no cost to the employee
• Short-Term and Long-Term Disability Coverage at no cost to the employee
• Fun company events, outings, and happy hours
• 'Dress for Your Day' dress code

EEA Consulting Engineers is a premier Employee-Owned firm, providing comprehensive mechanical, electrical, and plumbing (MEP) consulting engineering services to diverse facilities across all market sectors. Established in 1977 in Austin, Texas as an energy conservation engineering consultant, EEA has since evolved into a leading MEP design firm offering a wide range of services including building commissioning, process utility engineering, utility master planning, and acoustics, noise, and vibration engineering. EEA has successfully completed projects nationally and internationally in both prime and sub-consultant roles and is licensed in all 50 states and the District of Columbia. As a Top Workplace and MEP Giant, we prioritize our employees' satisfaction by fostering a collaborative, adaptable, and enjoyable work environment, guided by our core values of Flexibility, Integrity, Excellence, Sustainability, Transparency, and Accountability.

EEA Consulting Engineers is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, protected veteran status, disability, genetics, age, or any other legally protected status.