Talent Coordinator

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Talent Coordinator based in the United States. Join a mission-driven, fast-growing organization dedicated to supporting first responders and their families through confidential coaching and personalized support. As a Talent Coordinator, you will play a central role in delivering a seamless, efficient, and positive recruitment experience for candidates and hiring teams. You will oversee the logistics that keep the hiring process running smoothly, from interview scheduling and candidate communications to offer management and onboarding coordination. Working closely with Recruiting, People Operations, and hiring managers across Sales, Product, Coaching, and Engineering, you will help attract and welcome exceptional talent. This remote opportunity offers meaningful ownership, the chance to improve recruiting processes, and the opportunity to make a visible impact in a collaborative, high-performance environment. Your work will help the organization scale effectively while ensuring every candidate feels informed, respected, and supported throughout the hiring journey. Accountabilities - Interview Scheduling and Coordination: Organize phone screens, interview rounds, and final interviews across multiple time zones and busy calendars. Manage rescheduling efficiently to maintain momentum and minimize delays. - Interview Panel Management: Coordinate balanced interview panels, distribute preparation materials and scorecards, and follow up with interviewers to ensure feedback is submitted within the target 48-hour timeframe.

- Candidate Communication and Experience: Serve as the primary point of contact for candidates throughout the recruitment process. Send timely confirmations, reminders, status updates, and follow-ups, ensuring candidates receive clear communication and are not left waiting more than two business days for an update. - Offer Letter Administration: Prepare and distribute offer letters using approved templates, coordinate internal approvals, track signatures, and support the process through offer acceptance. - Applicant Tracking System (ATS) Management: Maintain accurate and up-to-date records of requisitions, candidate stages, dispositions, interview notes, and other recruitment data to support reliable reporting and effective pipeline management. - Onboarding Coordination: Facilitate the transition from recruitment to onboarding by providing People Operations with complete and accurate new-hire records, helping ensure equipment, system access, and welcome arrangements are ready for each employee's first day. - Recruiting Process Improvement: Identify bottlenecks and opportunities to improve hiring workflows through standardized templates, automation, and practical process enhancements that save time and improve the experience for candidates and internal teams. - Performance Monitoring: Establish objectives with your manager during the first 90 days and monitor key indicators, including interview scheduling speed, feedback turnaround, offer acceptance timelines, candidate satisfaction, and ATS data quality. Provide regular reporting by role and help maintain efficient, reliable recruiting operations. Requirements - Relevant Experience: 2–3 years of experience in recruiting coordination, talent operations, human resources, or a similar role involving high-volume scheduling and administrative coordination. - ATS Expertise: Hands-on experience with Rippling, particularly candidate stage management, interview scheduling, offer workflows, or recruiting reports. - Digital Tools: Strong proficiency in Google Workspace, especially Google Calendar, shared documents, and other tools used to coordinate multiple stakeholders.