Manager of Administration & Student Programs

Job Description

Job Description

Moxie People Solutions is assisting the Iowa Association of Electric Cooperatives (IAEC) in seeking a dedicated professional to fill their full-time Manager of Administration & Student Programs position.

This position is ideal for someone with previous experience as an Executive Assistant to C-suite leadership and/or an Office Manager. The IAEC is looking for a candidate who is enthusiastic about learning, developing, and contributing to the success of the Association and its members.

Key responsibilities:

• Serves as the Executive Assistant to the Executive Vice President & General Manager (EVP & GM).
• Supervises the Office & Student Programs Coordinator.
• Coordinates all logistics relating to the IAEC Board of Directors.
• Coordinates all logistics relating to the Pioneer Trust Foundation.
• Oversees the internal accounting processes and works closely with the Association’s CPA and auditing firms.
• Oversees and supports the planning and execution of IAEC’s Student Programs, including Iowa Youth Tour and Iowa Youth Leadership Academy.
• Coordinates all infrastructure needs of the Association with vendors.
• Coordinates the voting delegates and other governance processes for the Association.
• This position reports to the EVP & GM, is in-person, and based out of IAEC’s Urbandale office.
• This position regularly works a typical 40-hour daytime schedule, Monday – Friday, 8:00am – 4:30pm, to align with the EVP & GM’s schedule. Flexibility to begin the workday as early as 7:00am or end the workday as late as 6:00pm is available, along with some additional flexibility during the summer.

Key Qualifications:

• Exceptional interpersonal skills with the ability to communicate clearly and effectively.
• Ability to provide effective and efficient executive-level administrative support to the EVP & GM.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and planning skills; must be detail-oriented and capable of managing multiple tasks.
• Ability to anticipate needs and respond to situations with sound judgment and professionalism.
• Comfortable interacting with board of directors, student delegates, parents, members, the public, and vendors both in person and over the phone in a courteous and articulate manner.
• Self-starter with a high level of initiative and reliability.

Education/experience requirements:

• Associate’s degree with at least five years of relevant professional experience, or an equivalent combination of education and experience. Experience providing executive-level administrative support, particularly to C-suite leaders preferred.
• Demonstrated knowledge of general business and accounting principles, typically acquired through completion of secondary education and at least one year of post-secondary coursework, or equivalent education and experience.

Applicants must be able to:

• Work extended hours during Association meetings, the Iowa Youth Leadership Academy and Iowa Youth Tour, including long days with a flexible schedule to accommodate program needs.
• Coordinate and chaperone the Iowa Youth Tour (Washington, DC) annually.
• Move, lift, load or unload items weighing up to 50 pounds.
• Give close mental and visual attention or concentration, sometimes for extended periods.
• Conduct repetitive and varied tasks.
• Sit, stand, reach, speak, and travel, sometimes for extended periods, and walk upwards of 10 miles a day, often in hot and humid conditions, during Youth Tour.
• Understand that it’s primarily a normal office environment.
• Occasionally travel in-state and out-of-state.
• Maintain a high degree of confidentiality, discretion, and professionalism.

About the Iowa Association of Electric Cooperatives:

The Iowa Association of Electric Cooperatives is a trade association established to support the interests of member-owned electric cooperatives, including 38 distribution co-ops and nine generation and transmission co-ops. Formed in 1942, IAEC aims to unify and empower Iowa's electric cooperatives through legislative representation, regulatory oversight, training and education services, safety programs, communications support and advocacy. Through our services and programs, we strive to exemplify our core values of integrity, leadership, excellence and service. For more information about the IAEC, please visit

The IAEC provides its employees with a comprehensive benefits package including health, dental, and vision insurance, pension plan, 401(k), long-term disability, life insurance, vacation, sick leave, and much more.

EOE M/F/Disability/Veteran