Senior Administrative Coordinator

Senior Administrative Coordinator

We are looking for a Senior Administrative Coordinator who is responsible for managing and providing administrative support to the Insights & Analytics Leadership team. This coordinator provides proactive support and administrative capabilities to 7 I&A sub-teams - Ophthalmology I&A, Oncology I&A, Immunology I&A, New Products/ Rare Disease I&A, Commercial Data Management, Field Enablement, and Market Access I&A.

When & where:

• Work Location: Sleepy Hollow, NY
• Hybrid: 4 days per week on site

Discover your role:

• Submit procurement requirements: Confidential Disclosure Agreements (CDAs), Scope of Work (SOWs), Requisitions, Master Service Agreements (MSAs) and bid exceptions using REGN's Icertis system
• Track requisition approval status, assignment of Purchase Orders (POs), and invoice payments
• Partner with cross-functional stakeholders including Finance, Procurement, and Legal to align on requirements, resolve dependencies, and drive initiatives forward
• Monitor and manage department budget and monthly spend, ensuring expenditure remains aligned with forecast and financial targets
• Partner with Finance to support the month-end close process, including timely submission and reconciliation of monthly accruals
• Book internal and external meetings and trainings, including meeting invites, conference rooms, catering, directions, and security registration
• Coordinate vendor site visits: introductions, capabilities meetings, and evaluations
• Coordinate SurveyMonkey-type activities: detailing objectives and key questions, crafting and fielding surveys, and summary of results, as needed
• Ensure the following materials are posted to SharePoint in a timely manner: final project reports, relevant vendor contact info, updated requisition templates, capabilities presentations, and other materials, as needed
• Assist in on-boarding new employees and contractors using REGN's NEMO system; help coordinate with IT on equipment (laptops, cellphones, monitors, etc.) that new personnel will require to be effective on day 1 of their joining, work with Executive Directors and VP, Insights & Analytics, in preparing Welcome Announcements
• Process expense reports
• Maintain master department calendar and non-Regeneron partner contact list
• Consistent coordination and communication with Commercial staff regarding workload balance and coverage, facilities needs and issues, and companywide activities

This role requires:

• Bachelor's Degree from an accredited college or university or at least 5 years of relevant administrative experience.
• Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) including knowledge of SharePoint
• Detail-oriented, with the ability to manage multiple tasks and competing priorities effectively
• Experience supporting/coordinating people and projects among multiple locations, a plus
• Familiarity with contract management preferred (e.g. SOW, PO generation using a contract system like Icertis)
• Strong written and verbal communication skills
• Great teammate with the ability to work effectively with people at various locations and levels in the organization