Administrative Assistant 3

Administrative Assistant 3 - Indoronix (Onsite, San Diego, CA)

About the Role
Join Indoronix as an Administrative Assistant 3 and play a crucial part in streamlining our organizational processes. You will provide centralized administrative support for our PrOP SharePoint site and training system, making a direct impact on our operational efficiency across multiple locations. This is a fantastic opportunity to work onsite with a collaborative, supportive team in a dynamic environment that values initiative and continuous improvement.

Responsibilities

- Manage PrOP document lifecycles, track approvals, and proactively facilitate meetings to resolve delays
- Serve as the primary contact for PrOP-related inquiries and prepare concise status updates
- Upload on-the-job training (OJT) and other training materials to the training management system
- Generate and distribute standard and ad hoc training reports for leadership and compliance needs
- Create straightforward job aids and user guides for system and process navigation
- Support internal audits by gathering and organizing required documentation
- Identify and recommend workflow improvements to enhance administrative processes

Required Skills and Experience

- High school diploma or equivalent
- Minimum 4 years administrative support or project coordination experience
- Working knowledge of SharePoint (site, library, folder, and permission management)
- Strong organizational skills; proven ability to track actions and follow up with multiple stakeholders
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Comfortable navigating web-based systems and databases
- Excellent written and verbal communication; capable of professional email and meeting facilitation
- Exceptional attention to detail and document accuracy

Preferred Skills

- Experience with PrOP or formal document control systems
- Familiarity with training management software (LX) or similar LMS
- Previous involvement in compliance tracking, audit preparation, or training program support
- Excel data analysis skills (filters, pivot tables, charts)
- Ability to create user-friendly job aids and quick-reference guides
- Experience working with cross-functional teams and leadership
- Associate's or bachelor's degree in business, information systems, or related field

Benefits

- Competitive compensation package
- Stable, full-time onsite schedule (9x80 A)
- Opportunity to work with a diverse, cross-functional team
- Leadership support for professional growth and skills development
- Exposure to process improvement initiatives and advanced training systems

How to Apply
Ready to take the next step in your administrative career? Submit your application today to join Indoronix and help shape our operational success in San Diego!