Administrative Assistant- Mental Health Office
$20 - $24 per hourTES Staffing, Inc.
Job Description
Job Description
Administrative Assistant – Mental Healthcare
Location: Pittsford, NY
Pay: $20–$24/hour
Schedule: Full-Time | Monday–Friday
Make a Meaningful Difference Every Day!
TES Staffing is partnering with a compassionate, mission-driven mental healthcare organization in Pittsford, NY, to find a friendly, organized, and dedicated Administrative Assistant to join their team!
This organization takes a unique, whole-person approach to mental health and wellness, helping individuals navigate challenges such as chronic pain, ongoing health conditions, anxiety, trauma, and major life transitions. Their mission is to improve quality of life through personalized, compassionate care that recognizes the connection between physical and emotional well-being.
We are looking for someone who genuinely connects with this mission, enjoys helping others, and wants to make a difference in people's lives!
As an Administrative Assistant, you'll be one of the first points of contact for patients seeking care. You'll play an important role in creating a welcoming, supportive environment while keeping daily office operations running smoothly.
You'll be joining a close-knit, collaborative team where kindness, adaptability, and a willingness to learn are just as important as professional experience.
What You'll Be Doing
- Create a welcoming experience: Greet patients, assist with check-in, answer questions, and help individuals feel comfortable and supported.
- Support patient communication: Manage incoming phone calls, patient messages, and new patient inquiries with professionalism and compassion.
- Coordinate appointments: Assist with scheduling, new patient paperwork, and maintaining accurate clinician calendars.
- Help patients navigate their care: Coordinate referrals, medical records requests, and connections to community resources.
- Assist with billing and insurance: Verify benefits, collect patient payments, and collaborate with the billing team to resolve insurance or payment concerns.
- Keep the office organized: Maintain records, manage office supplies, process documents, and assist with general administrative responsibilities.
- Collaborate with your team: Work closely with administrative staff, providers, and leadership to support efficient daily operations and a positive patient experience.
What We're Looking For
Above all, we're looking for someone who cares about people, enjoys being part of a team, and is motivated to learn and grow!
- Associate's or Bachelor's degree.
- Previous experience in customer service, reception, or an administrative support role required.
- A warm, approachable personality and a genuine passion for helping others.
- Strong communication, problem-solving, and interpersonal skills.
- Excellent organization, attention to detail, and the ability to manage competing priorities.
- Proficiency with Microsoft Office 365 and the ability to learn new computer systems.
- A proactive, team-oriented attitude and willingness to jump in wherever needed.
- Experience with healthcare, insurance, or billing is a plus, but not required!
Schedule & Compensation
This is a full-time, onsite position in Pittsford, NY.
- Monday: 9:00 AM – 5:15 PM
- Tuesday: 10:30 AM – 7:15 PM
- Wednesday: 7:45 AM – 4:15 PM
- Thursday: 7:45 AM – 4:15 PM
- Friday: 7:45 AM – 4:15 PM
Pay: $20–$24/hour, based on experience.
Why This Opportunity?
This isn't just another administrative position. It's an opportunity to be part of an organization that helps people navigate some of life's most difficult challenges.
Whether you're welcoming a new patient, helping someone access care, or supporting the clinical team behind the scenes, your work will contribute to a meaningful mission.
Previous healthcare experience isn't necessary! We're looking for someone who brings compassion, curiosity, a willingness to learn, and a genuine desire to make a positive impact.
If you're passionate about helping others and want to be part of a team that truly cares about the work they do, we'd love to hear from you! Apply today!
Company DescriptionTES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!
Company Description
TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!
$17 - $20 per hour
...Administrative Assistant Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. Duties & Responsibilities: Processes and maintains accurate...Work at officeHourly pay- The Pittsford Central School District is seeking counseling office secretary for Mendon High School. This is a 10 month, 199 work days... ...to, and works under the general supervision of building administration and/or a higher-level staff member. Typical duties of the counseling...Work at officeFull timePart timeLocal areaMonday to Friday
- ...skills with the ability to explain schedule impacts to non-schedulers Proficient with Primavera P6, Microsoft Project, and Microsoft Office Work Environment Combination of office and field exposure Ability to sit, stand, walk, and occasionally lift up to 15 lbs...Work at officeFor contractors
$50k - $60k
## Property Administrative Assistant**Date:** October 27, 2026Bond,Schoeneck & King PLLC, a law firm of 300 attorneys in over 30 practicegroups... ...supportmultiple practice areas in our Rochester, New York office. The ideal candidatewill have a background in legal administrative...Work at officeFull timeLocal areaBond, Schoeneck & King
Rochester, NY4 days ago- ...Job Description Job Description We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable...Work at officeLong term contract
Robert Half
Rochester, NY2 days ago $21 - $24 per hour
...Job Description Job Description Administrative Assistant – Adult Care Facility We are... ...leadership team and ensure efficient office operations. Job Summary: The... ...written and verbal instructions. Mental and physical health sufficient to perform job functions...Work at officeFull timeWeekday workCirrus Manor
Rochester, NYmore than 2 months ago$21.78 - $30.53 per hour
...Administrative Assistant IV As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded... ...Functions Complex Calendar Management & Meeting Scheduling Office administration & High-level support for Director Finance...Work at officeHourly payFull timeLocal areaShift work- ...Litigation Administrative Assistant Rochester, New York Insero Talent Solutions has partnered with a growing law firm in search of an Administrative... ...law practices, preferred. ~ Proficiency with Microsoft Office, NYSCEF, LexisNexis, and other legal research and...Work at office
Insero Talent Solutions
Rochester, NY3 days ago - ...for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity... ...the annual business planning process to assist in developing strategies for the upcoming... ...plan, and tax-advantaged accounts: health savings account, and flexible spending...Work at officeFull timeTemporary workHome officeFlexible hours
Edward Jones
Honeoye Falls, NY2 days ago $65k - $80k
...transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they... ...tomorrow's breakthrough treatments. As the Senior Administrative Coordinator, Office of the President, you will report to the Director,...Work at officeFull timeWork experience placementMonday to Friday$17.75 - $24 per hour
...Administrative Assistant Join ElderONE and be part of a groundbreaking PACE program that's redefining... .... As part of Rochester Regional Health, you'll benefit from: Flexible scheduling... ...environment Experience with PC and office programs including, but not limited to...Work at officeFull timeLocal areaFlexible hoursShift workDay shift- ...Work From Home - Administrative Assistant Rochester, New York, United States About The Job Work From Home - Administrative Assistant... ...capabilities. Proficient in records item. Proficient in Microsoft Office, including Crews, Perspective, Word, Excel, and also...Work at officeContract workPart timeFor subcontractorRemote workWork from home
- ...Administrative Assistant The Administrative Assistant serves as the first point of contact for visitors, customers, and community partners,... ...professional experience for all who interact with the WorkGuide office. This role is responsible for managing the reception area,...Work at office
$18.5 per hour
...Administrative Assistant II The Administrative Assistant II is responsible for efficiently completing various administrative tasks and providing... ...am-5:00pm schedule. This role is based at our 1 Mustard St office in Rochester, NY. Essential Job Functions: Provide...Work at officeFull timeMonday to FridayAfternoon shift$18.26 - $27.11 per hour
...Administrative Assistant Are you a highly organized, detail-oriented professional who enjoys being the backbone of a successful team? Colliers... ...an Administrative Assistant to support our Rochester, NY office and play a vital role in keeping our operations running smoothly...Work at officeHourly payTemporary workRemote work$21.78 - $30.53 per hour
...Administrative Assistant As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in... ...Administrative Assistant is responsible for maintaining front office daily operations, which include opening and closing the...Work at officeHourly payFull timeTemporary workLocal areaShift work- A recruitment agency is seeking an Entry Level Remote Administrative Assistant to provide support to school-based administrators. This role involves... ...tasks, helping ensure the smooth operation of the office. Candidates should possess a high school diploma or GED, and...Work at officeRemote workFlexible hours
Recruit Monitor
Rochester, NY4 hours ago - ...Remote Administrative Assistant - Entry Level About the job Remote Administrative Assistant - Entry Level Serves as an administrative assistant... ...to one or more school-based administrators or central office assistant directors, coordinators, or specialists. Relieves...Work at officeRemote work
Recruit Monitor
Rochester, NY4 hours ago - The Pittsford Central School District is seeking a counseling office secretary for Mendon High School. This 10-month position runs Monday-Friday, 7:30am-4:00pm and supports the counseling department with routine secretarial tasks, word processing and database entry. The...Work at officeMonday to Friday
$20 - $22 per hour
...Job Description Job Description Administrative Assistant (Part-Time) Penfield Webster EMS | Penfield, NY (on-site) Pay: $20.00–$22.00... ...leadership team and serve as the main point of contact for our office. You’ll keep supplies, records and schedules running...Work at officeHourly payPart timeFlexible hours3 days per week- ...Investigation This is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check and a favorable suitability determination. Applicant Information Employees must adhere to...Work at officePermanent employmentFull timeContract workTemporary work
$66.56k - $85.5k
...5 hours, 12 months (7:30 am - 4:00 pm) ASSIGNMENT: District Office 321 List Avenue, Rochester, NY 14617 QUALIFICATIONS: Eligible... ...of Schools PRIMARY RESPONSIBILITY This is an administrative support position serving as confidential secretary to the Superintendent...Work at officeSummer workNight shift- ...Discounted childcare ~ Education assistance ~401(k) ~ Employee... ...Position Summary The Office Coordinator plays a key role... ...daily operations of our administrative office. This part-time position... ...k) ~ Dental insurance ~ Health insurance ~ Paid time off...Work at officePart time
Care-a-lot Child Care
Fairport, NY5 days ago - ...information over the phone, via email, or in person. Perform electronic searches and data entry with various input devices. Operate office machines like computers, copiers, and fax machines to keep things running smoothly. Jump in wherever needed to ensure the office...Work at officeFlexible hoursWeekend work
$18 - $21 per hour
...Interpreters, vendors and all Rochester Regional Health patient EDUCATION: LICENSES /... ...- Sedentary roles are primarily office-based and require prolonged sitting (671... ...processing. Although physical exposure is low, administrative areas within healthcare environments may...Work at officeFull timeLocal areaFlexible hours$17.75 - $21 per hour
...Supply Chain Assistant - Riedman Campus The Supply Chain Assistant... ...provides secretarial and administrative support to management and staff... ...daily by modeling the health system core values. Responsibilities... ...roles are primarily office-based and require prolonged...Work at officeFull timeWork experience placementLocal areaFlexible hours- ...insurance Flexible schedule Health insurance Opportunity for advancement... ..., and customer-focused Office Manager to oversee the daily... ...workflow. Oversee and support administrative staff and process servers.... ...and quality control standards. Assist with scheduling and assigning...Work at officeFor subcontractorFlexible hours
$20 per hour
...tasking secretary needed for busy office at growing private K-8 school... ...performing a wide range of administrative and office support duties to... ...appropriately Welcome and assist visitors, parents, and... ...follow school protocols for health and safety situations Manage...Work at officeHourly pay- ...work closely with ancillary departments, patients, and physician offices. Will manage a high volume of incoming calls to schedule... ...disability status, protected veteran status or any other characteristic protected by federal, state or local laws. Universal Health ServicesWork at officeLocal areaImmediate startMonday to FridayWeekend work
$18 - $23 per hour
...system. Serves as liaison to administrative clinical leaders in... ...communication with physician offices on changes/adjustments. Coordinates... ...on the part of staff. Assists in orientation of new staff by... ...contracts. Rochester Regional Health is an Equal Opportunity...Work at officeHourly payFull timeLocal areaFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant- Mental Health Office. Be the first to apply!
- administrative Pittsford, NY
- administrative support Pittsford, NY
- administrative office technology Pittsford, NY
- confidential administrative support Pittsford, NY
- administrative & business operations Pittsford, NY
- mental health clinician Pittsford, NY
- mental health rn Pittsford, NY
- mental health Pittsford, NY
- mental health technician Pittsford, NY
- licensed mental health clinician Pittsford, NY