Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks in a detail-oriented setting. The person in this role will help maintain efficient workflows by handling communications, processing records, and providing dependable day-to-day support across office activities.

Responsibilities:
• Manage front-end administrative duties by organizing office tasks, maintaining records, and supporting routine operational needs.
• Respond to incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay accurate information in a timely manner.
• Enter, update, and verify data in internal files and office systems to help keep information complete and current.
• Scan, label, and file documents to maintain accessible digital and physical records.
• Provide general administrative support such as preparing correspondence, coordinating paperwork, and assisting with document handling.
• Support legal or compliance-related administrative tasks by organizing materials and maintaining documentation with attention to detail.
• Monitor office communications and follow up on outstanding items to help ensure smooth daily operations.• Prior experience in administrative support, office coordination, or a similar business services environment.
• Ability to handle inbound calls with professionalism, clear communication, and strong customer service skills.
• Proficiency in data entry with a high degree of accuracy and attention to detail.
• Experience managing documents, including scanning, filing, and record organization.
• Comfortable performing general office administration in a fast-paced setting.
• Strong organizational skills with the ability to prioritize multiple assignments effectively.
• Background supporting legal administrative work is beneficial.
• Working knowledge of standard office software and administrative tools.