HR Administrative Assistant

Job Description

Job Description

About DAGDA International

DAGDA International is a premier provider of Executive Protection, Residential Security, and Risk Management services supporting high-net-worth and ultra-high-net-worth individuals, families, and organizations. We are committed to professionalism, discretion, operational excellence, and client-focused security solutions.

We are seeking a dependable, organized, and detail-oriented HR Assistant to support the Human Resources department with onboarding, employee documentation, compliance tracking, recruiting support, benefits administration assistance, and general HR administrative duties.

Position Summary

The HR Assistant will provide administrative and compliance support to the Human Resources department. This role is ideal for someone who has basic California HR and employment compliance knowledge, strong communication skills, excellent phone etiquette, and the ability to handle confidential employee information with professionalism and discretion.

This is a full-time, non-exempt hourly position. The HR Assistant will work under the direction of Human Resources and will assist with assigned HR tasks, documentation, follow-up, and employee support. This role does not have managerial authority and is not responsible for making independent employment decisions.

Work Location and Schedule

This is a hybrid/remote California-based position . Candidates must currently reside in California and be available for virtual meetings, training, and occasional in-person meetings as required by business needs.

The position generally works during regular business hours. As a non-exempt hourly employee, the HR Assistant must accurately record all hours worked and comply with Company timekeeping, overtime, meal period, and rest break procedures. Off-the-clock work is not permitted.

Required and approved business expenses, including approved remote work-related expenses, will be reimbursed in accordance with Company policy and applicable California law.

Key Responsibilities

• Assist with onboarding, new hire paperwork, employee files, and HR documentation.
• Support completion and tracking of required employment forms, acknowledgments, compliance notices, and personnel records.
• Assist with recruiting coordination, applicant communication, phone screening scheduling, and interview follow-up.
• Provide professional phone and email support to employees, applicants, supervisors, and vendors.
• Assist with maintaining employee records in HR systems, spreadsheets, shared files, and digital folders.
• Support benefits administration by helping track eligibility, enrollment reminders, employee follow-up, and related documentation.
• Assist with timekeeping, payroll-related documentation, status changes, and employee record updates as directed.
• Help track compliance items such as licenses, certifications, background check documents, policy acknowledgments, and required HR forms.
• Prepare basic reports, lists, reminders, and follow-up communications.
• Assist with HR projects, audits, filing, data entry, and other administrative duties consistent with the scope of the HR Assistant role.
• Maintain confidentiality of employee, applicant, payroll, benefits, medical, disciplinary, and Company information at all times.

Qualifications

• Basic knowledge of California HR practices, employment documentation, and compliance requirements preferred.
• Prior HR, administrative, recruiting, onboarding, payroll support, or office experience preferred.
• Strong communication skills, both written and verbal.
• Professional phone etiquette and ability to communicate clearly with employees, applicants, and management.
• High attention to detail and strong organizational skills.
• Ability to follow written procedures, checklists, deadlines, and instructions.
• Comfortable working with HR systems, spreadsheets, shared drives, email, and Microsoft Office or Google Workspace.
• Ability to handle sensitive and confidential information appropriately.
• Reliable, professional, and able to manage multiple administrative tasks in a fast-moving environment.

Required Skills

• HR administrative support
• California compliance awareness
• Professional communication
• Phone etiquette
• Confidentiality
• Data entry accuracy
• Employee file organization
• Follow-through
• Attention to detail
• Basic spreadsheet and document management skills

Compensation and Benefits

The pay range for this position is $25.00 – $28.00 per hour , based on experience and qualifications.

This position is eligible for overtime pay in accordance with applicable federal and California wage and hour laws.

Full-time benefits may include:

100% employer-paid medical insurance under DAGDA’s base medical plan
Option to upgrade to a higher-tier medical plan at the employee’s expense
Dental insurance
Vision insurance
401(k) retirement plan with Company match up to 3%
Paid time off
California paid sick leave in accordance with applicable law
Additional benefits subject to plan terms, eligibility requirements, and Company policy

Confidentiality

Due to the nature of Human Resources work, this position may have access to confidential employee, applicant, payroll, benefits, medical, disciplinary, and Company information. The HR Assistant is required to maintain strict confidentiality and handle all records and information in accordance with Company policy and applicable law.

Background Check

Employment may be subject to a job-related background check after a conditional offer of employment, consistent with applicable law.

Equal Employment Opportunity

DAGDA International is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws, including California employment laws, wage and hour requirements, the California Fair Employment and Housing Act, and anti-discrimination protections.

Employment decisions are made without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, childbirth or related medical conditions, reproductive health decision-making, marital status, age, national origin, ancestry, disability, medical condition, genetic information, military or veteran status, or any other protected status under applicable law.

Reasonable accommodations may be provided to qualified individuals with disabilities to enable them to perform the essential functions of the position, unless doing so would create an undue hardship.