Administrative Assistant

J.G. Wentworth Home Lending, LLC

Overview

Odyssey Systems is currently seeking an Administrative Assistant to provide general administrative support to the United States Air Force, Air Combat Command (ACC), Directorate of Cyberspace and Information Dominance (A6), and Acquisition Management & Integration Center (AMIC) at Langley AFB.

This is a full-time onsite position located at Langley AFB.

Responsibilities

Duties include, but not limited to:

Coordinate, communicate, and assist in tasking across different internal and external Air Force units, specifically across ACC
Monitor office inventories
Manage and monitor NIPR and SIPR organizational mailboxes
Incorporate multiple taskings, projects, and scheduling requirements while providing feedback, recommendations, scheduling, and de-confliction support as prioritized by government personnel
Schedule appointments and maintain event calendars
Arrange, schedule, and monitor staff meetings
Answer telephones, take messages, and transfer calls as needed
Process incoming and outgoing mail and faxes
Draft, create, edit, and prepare documents, memos, emails, invoices, and reports
Support the arrangement and coordination of travel, hotel, and conference reservations
Support staff in creating, developing, and proofreading documents, presentations, and electronic correspondence
Prioritize conflicting tasks and events in support of meeting preparations
Perform communications research and provide results in a professional format
Track, monitor, and assist in managing official taskings and correspondence utilizing the Task Management Tool (TMT) or future tasking software
Utilize TMT or future tasking software to develop, organize, create, monitor, consolidate, respond to, report on, and edit taskings in support of ACC/A6 Directorate offices and other units across the Command and Air Force

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance : Active Secret Clearance

Education: High School Diploma

Years of Experience:

Three years experience working in a military environment with previous DoD experience within last five years.
Three years experience using MS Office Suite, such as Word, Excel, PowerPoint, Visio, and SharePoint.
Three years experience in setup and use of office equipment such as videoconferencing, facsimiles, copiers, printers, and other office related equipment within last five years.

Technical Skills

Strong working knowledge of Microsoft Office Suite, specifically Excel
Experience using SharePoint
Knowledge of the Task Management Tool (TMT)
Experience coordinating and booking travel
Experience managing organizational mailboxes and administrative task tracking systems

Interpersonal Skills

Strong verbal and written communication skills
Ability to prioritize and manage multiple competing tasks and deadlines
Strong organizational and coordination skills
Ability to work effectively across multiple Air Force organizations and teams
Attention to detail and ability to provide professional administrative support in a fast-paced environment

Additional Information

Location: Langley AFB

Travel: None

Onsite

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Vacancy posted 8 hours ago

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