Staff Operations Administrative Support Officer

SHINE Systems is pipelining for a Staff Operations Administrative Support Officer to provide executive administrative support to senior leadership for our customer. This role supports daily office operations and leadership coordination in a dynamic, high-tempo environment.

The ideal candidate will have experience supporting senior executives, managing competing priorities, and ensuring administrative processes run efficiently in mission-focused organizations.

Responsibilities
• Manage executive calendars, schedules, and appointments to support leadership priorities and operational requirements
• Draft, edit, and prepare executive-level correspondence, guidance, and summary documents
• Coordinate and process travel orders and related travel documentation in accordance with government procedures
• Manage and track taskings using DARTs, including ingesting, cataloging, organizing, distributing, monitoring progress, providing status updates, and closing out both DARTs and non-DARTs taskings as required by the COR/TPOC

Required Qualifications
• Minimum 5 years of experience in an executive assistant or executive support role, preferably supporting the Department of Defense (DoD) or the Intelligence Community
• Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using DARTs for task management, including coordinating, tracking, and closing taskings
• Demonstrated ability to operate effectively in fast-paced, high operational environments

Preferred Qualifications and Skills
• Experience supporting the Department of Defense (DoD) or Intelligence Community
• Excellent written and verbal communication skills
• Ability to work independently and manage priorities with minimal supervision

Required Security Clearance
• Top Secret/SCI with CI Poly

Education
• Bachelor's degree (Business Administration or related field preferred)

Location
• Reston, VA 20191

This position is contingent upon the successful award of a contract. We are currently building a team of qualified candidates to be proposed for this upcoming project.

Compensation & Pay Scale:

• Salary Range: $55,000 to $130,000
• Determination: The final salary offered will be based on the awarded contract funding and the selected candidate's experience, education, and geographic location.