High School Counselor Secretary/Registrar

High School Counselor Secretary/Registrar Title: High School Counselor Secretary/Registrar Location: West County High School Description: JOB OVERVIEW : The High School Counselor’sSecretary/Registrar provides comprehensive administrative and student-recordsupport to the high school counseling office and serves as a key resource forstudents, parents/guardians, staff, and school administrators. This position isresponsible for maintaining accurate student records, coordinating enrollmentand registration activities, supporting counselors with daily administrativetasks, and ensuring the confidentiality and accuracy of student information. The ideal candidate is highly organized, detail-oriented,dependable, professional, and able to communicate effectively with students,families, faculty, and staff

ESSENTIAL JOBFUNCTIONS :

Counseling Office Support Serve as the primary administrative support for thehigh school counseling department. Greet and assist students, parents/guardians,visitors, and staff in a professional and courteous manner. Answer telephone calls, respond to emails, andprovide information or direct inquiries to the appropriate staff member. Schedule appointments and assist counselor withmaintaining calendars and student meeting schedules. Prepare correspondence, forms, reports, letters, andother documents as requested by counselor and administrators. Maintain organized counseling office files andrecords. Assist counselor with college, career, scholarship,testing, and post-secondary information. Maintain confidentiality of student and familyinformation in accordance with school district policies and applicablelaws. RegistrarResponsibilities Maintain accurate and up-to-date student cumulativerecords and academic files. Process student enrollments, withdrawals, transfers,and changes in student information. Verify enrollment documentation and ensure requiredrecords are received and properly filed. Process and maintain student transcripts and academicrecords. Prepare official transcripts, records, enrollmentverifications, and other student documentation as requested. Maintain accurate student schedules, courseregistrations, and related records. Assist with student course selection and registrationprocesses as directed by counselor and administrators. Enter and update student information in thedistrict’s student information system. Monitor and correct student-record discrepancies asneeded. Assist with the preparation of records for graduatingseniors, including final transcripts and graduation-related documentation. Respond to requests for student records fromauthorized schools, agencies, colleges, and other organizations inaccordance with district procedures. Studentand Family Assistance Provide students and families with informationregarding registration, transcripts, schedules, records, testing,graduation requirements, and counseling services. Assist students with routine questions and directthem to counselor or administrators when appropriate. Communicate with parents/guardians regarding requiredenrollment or registration documentation. Assist new students and families with the registrationprocess and provide information regarding school procedures. Maintain a welcoming, respectful, andstudent-centered office environment. AdministrativeResponsibilities Maintain accurate filing systems, both electronic andpaper. Prepare reports and data requested by counselor,administrators, and district personnel. Assist with state, district, and school reportingrequirements related to student enrollment and records. Assist with testing coordination and othercounseling-office activities. Order and maintain office supplies and materials asneeded. Operate standard office equipment and utilizedistrict software and student information systems. Perform other duties as assigned by the principal,counselor, or district administration.

KNOWLEDGE SKILLS AND ABILITIES :

Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to maintain accurate and confidentialrecords. Proficiency with computers, email, word-processing,spreadsheets, and database systems. Ability to learn and effectively use the schooldistrict’s student information system. Ability to work independently while also functioningeffectively as part of a team. Strong attention to detail and accuracy. Ability to interact professionally and appropriatelywith students, parents/guardians, staff, and the public. Friendly, approachable, and student-centered. Dependable and trustworthy. Highly organized and able to prioritize multipleresponsibilities. Ability to handle sensitive and confidentialinformation appropriately. Calm and effective under pressure. Strong problem-solving and follow-through skills. Flexible and willing to assist with changingpriorities and school needs. TERMS OFEMPLOYMENT & EVALUATION :Length of contract and salary to be determined annually by the Board ofEducation. Performance of this job willbe evaluation annually in accordance with the provisions of the Board’s policyon Evaluation of Support Services Personnel. PHYSICAL DEMANDS : Repetitive hand motions and prolonged use ofcomputer. Work is performed while standing, sitting and/or walking. Requires the ability to communicateeffectively using speech, vision and hearing.Requires the use of hands for simple grasping and fine manipulations.Requires bending, squatting, crawling, climbing, reaching. Requires the abilityto lift, carry, push or pull light weights, up to 30 pounds WORK ENVIRONMENT : The work environment characteristicsdescribed here are representative of those an employee encounters whileperforming the essential functions of this job. Reasonable accommodations maybe made to enable individual with disabilities to perform the essentialfunctions. The noise level in the work environment is usually moderate. Requirements: One year certificate from college or technical school and/or three years secretarial experience preferable in public education environment. Previous experience in an administrative, school office, registrar, counseling office, or customer-service position preferred. Start Date: 11/2/2026 $19.20 - $21.25 hourly at 8 Hours per day/180 Days per School Year #J-18808-Ljbffr Wcr4