Salaried Payroll Specialist

Job Description

Job Description

We’re seeking driven, curious people who bring energy to what they do and see challenges as opportunities to learn and improve. Our team of co-owners values enthusiasm, creativity, and a growth mindset, and we’re committed to putting those qualities to work on solutions that matter. If you’re ready to grow and make an impact, we’d love to have you on our team.

The Salaried Payroll Specialist plays a critical role in supporting the accuracy, compliance, and integrity of payroll operations across AWC. This role is responsible for administering semi-monthly payroll processes, supporting retirement and employee administration activities, and ensuring employees receive timely and accurate payroll support. By combining precision, accountability, and strong customer service, this position directly supports employee experience, operational efficiency, and compliance across the organization.

How you’ll make an impact:

Payroll Administration & Processing

• Process semi-monthly payroll accurately and timely for salaried employees
• Serve as backup for biweekly payroll processing
• Support quarterly bonus payroll processing and related auditing activities
• Perform payroll auditing and reporting to ensure accuracy and compliance
• Maintain employee payroll records, deductions, and earnings information within UKG
• Assist with year-end payroll administration activities, including W-2 preparation support and reconciliation
• Process employee terminations and payroll-related updates in UKG
• Support payroll tax filing and compliance requirements

Retirement & Benefits Administration

• Support 401(k) reconciliation and retirement plan administration activities
• Assist with 401(k) loan administration and employee inquiries
• Support retirement plan audits, including 401(k) and ESOP audit preparation
• Provide backup support for benefits administration and open enrollment activities
• Assist employees with payroll and benefit-related questions and issues resolution

Employee Data & HR Systems Support

• Maintain accurate employee documentation and payroll records
• Update and audit employee profiles and payroll data within HRIS systems
• Ensure data accuracy and compliance with internal controls and company policies
• Support payroll-related reporting and workforce data requests
• Assist with continuous improvement initiatives related to payroll processes and systems

Compliance & Risk Management

• Ensure compliance with payroll laws, regulations, and internal company policies
• Maintain confidentiality and discretion when handling sensitive employee information
• Support internal and external audit requests related to payroll and employee data
• Assist with documentation and reporting requirements tied to payroll and retirement plans

Skills you’ll need:

• 5–10+ years of payroll administration experience with multi-state payroll processing, payroll auditing, HRIS/payroll systems administration, retirement plan support, and employee payroll support
• Experience processing semi-monthly payroll and working within UKG or similar HRIS/payroll systems
• Strong understanding of payroll processes, payroll taxes, wage and hour compliance, and audit readiness
• Strong analytical, reconciliation, and problem-solving skills
• Ability to manage payroll deadlines and prioritize multiple responsibilities effectively
• Strong communication and customer service skills with the ability to professionally support employees and leaders
• Ability to maintain confidentiality and handle sensitive employee information with discretion
• Strong proficiency in payroll systems, Microsoft Excel, and HRIS platforms

Here’s what will set you apart:

• Experience in an employee-owned (ESOP) organization
• CPP certification or payroll-related certifications
• Experience supporting retirement plan audits and reconciliation activities
• Background supporting benefits administration and open enrollment activities
• Track record of identifying process improvements and increasing payroll efficiency

The Rewards:

• Employee Stock Ownership Plan (ESOP)
• 401(K) Match
• Competitive Pay
• Medical, Dental and Vision Insurance Package
• Employer Paid Life Insurance
• Paid Time Off and Holiday Pay
• Career Development Opportunities

About AWC

As employee co-owners, we’re driven to do more than complete tasks; we build fulfilling careers by challenging assumptions and continually raising the bar. We embrace creative, innovative approaches to deepen our expertise and deliver real value to our customers.

We partner strategically with many of the world’s most recognized technology brands to help engineering, reliability, and maintenance teams solve complex problems. As experts in our partners’ technologies, we’re equipped to properly size, select, configure, and support the right solutions. Our goal is simple: combine caring, knowledgeable people with innovative technologies to help our customers succeed.

How We Win Together

We are committed to solving customer problems and welcome team members who want to be the trusted resource for those seeking a partner who out-knows, out-cares, and out-serves everyone else. Every day, we strive to deliver on our mission to empower people to make the greatest positive impact for the communities and families we serve together.

Our Winning Together culture starts with a shared commitment to building an environment of inclusiveness, trust, and mutual respect. We know that when people like you are safe to pursue your passions, to learn, to serve, and to share in the rewards from our combined efforts, then we are winning together.