Executive Administrative Assistant

Join the team at New Jersey’s largest wine and spirits distributor! At Allied Beverage Group, we’re proud of our dynamic, family-based culture and our role in keeping the beverage industry moving. If you're looking for a great company with great people—this is the place to be! Overview Provides administrative, analytical, and operational support to 4–5 senior-level executives across the Executive and Sales/Marketing departments. This role manages key executive needs, reporting, meetings, travel, expenses, events, and sales/marketing initiatives while working closely with internal departments, suppliers, and customers to ensure priorities are organized and executed effectively. Responsibilities Coordinate meetings and events accurately and on time, including scheduling, locations, catering, materials, communications, and follow-up. Ensure all required details are confirmed in advance and issues are communicated promptly to the appropriate leaders. Maintain accurate department bank records and ensure requests, reconciliations, and related documentation are completed accurately and within established deadlines. Identify and resolve discrepancies promptly. Provide accurate and timely reports from Diver, Excel, and other business sources based on the needs of leadership. Ensure information is complete, organized, and easy to understand, with discrepancies or data issues identified and communicated promptly. Maintain accurate calendars and travel arrangements and ensure meetings and expenses are organized and completed within established timelines. Proactively identify scheduling conflicts and communicate changes or issues before they impact the executive or business. Coordinate assigned seasonal marketing activities and deliver required materials, communications, and administrative support on schedule. Ensure program details are accurate and communicated to the appropriate teams and partners. Provide reliable backup coverage for other Executive Assistants when needed, completing assigned requests accurately and within expected timelines while maintaining consistent communication and follow-through. Qualifications High school diploma or GED 5 or more years in related and relevant work experience Proficient in Microsoft Office, Excel, and PowerPoint Trained and skilled in Diver and AS400 is preferred Detail oriented, the ability to prioritize and multi-task, excellent verbal and written communication skills, the ability to work independently without any direct supervision, a positive attitude and excellent teamwork skills are necessary. Compensation and Benefits The anticipated starting salary for this role is $33 per hour to $38 per hour depending on qualifications such as experience, education, and skillset. In addition to salary, this role may be eligible for a discretionary bonus and offers a comprehensive benefits package including Medical, Dental, Vision, 401K plan with company match, Life Insurance, Long Term Disability, Flexible Spending Account, Employee Assistance Program, Pet Insurance Plan and more. Medical Dental Vision 401K plan with company match Life Insurance Long Term Disability Flexible Spending Account Employee Assistance Program Pet Insurance Plan Why You Will Love Allied Beverage Group Industry Leader – We are New Jersey’s Largest Wine and Spirits Distributor Culture – We may be a big corporation, but we are still family owned and we like to think that influences our work environment. We promote a culture based on trust, respect and collaboration State of the Art Facility – We opened a brand-new corporate office and distribution center in Elizabeth, NJ in 2019 Your Continued Growth – Our company encourages our employees to reach high, live up to their potential, and advance in their careers. We offer over 9,000 professional development courses that employees can take at any time Competitive Pay and Quality Benefits – Allied Beverage Group offers competitive pay commensurate with experience along with a comprehensive benefits package Allied Perks! – Associate recognition, discounts with several vendors and more The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug and background check for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. Allied Beverage Group participates in theE-Verifyprogram to confirm employment eligibility of all new hires in the United States. EEO and AI Disclosure Statement Allied Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other legally protected characteristics. As part of our recruitment process, Allied Beverage Group uses artificial intelligence (AI) tools to support the initial review of applications. These tools are designed to assist our recruiters in identifying qualifications and experience that align with the requirements of each role. The tools do not make hiring decisions. All final decisions are made by our recruitment team and hiring managers. We are committed to fair and equitable hiring practices. If you have questions about this process or need an accommodation, please contact Human Resources. #J-18808-Ljbffr