Part Time Office Manager (7:30 am to 12:00 pm) - Whitehall Preparatory and Fitness Academy

Job Description

Job Description

Shape the Leaders of Tomorrow:

Join the Team at Performance Academies!

At Performance Academies, we do more than just teach—we educate the whole child. Our mission is to build future-ready students through a unique, high-performing blend of rigorous academics, daily structured fitness, and intentional character education. 

Guided by our core values of Knowledge, Strength, and Values, we provide a safe, disciplined, and supportive environment across our K-8 and High School campuses. We are looking for passionate professionals who want to help our students develop strong minds and bodies, ready to lead with purpose.

We believe great schools are built by great teams. Teachers collaborate regularly, support one another, and are united around high expectations for students and each other. 

Performance Academies is seeking a dedicated, student-centered person to join our team. We look for team members who are passionate about driving academic growth and fostering an inclusive, structured, and engaging learning environment.

Position: Enrollment Manager (Office Manager) - Part-Time MorningsLocation: Whitehall Preparatory and Fitness Academy 

Why Your Work Matters Here

• Educating the Whole Child: Students participate in daily structured physical education - including martial arts, tennis, and soccer - as part of our whole-child approach to education.
• Character-Driven Culture: We teach daily lessons on respect, responsibility, and teamwork, reinforced by a structured uniform policy.
• Impact-Focused Environment: Our smaller, supportive classrooms ensure no child slips through the cracks, allowing you to truly personalize learning.
• Supportive Leadership: Our school leaders are highly visible and focused on helping teachers succeed through coaching, collaboration, and responsive support.

What You’ll Do

Office Administration

• Manage daily front office operations and provide exceptional customer service to students, families, staff, and visitors.
• Answer phones, respond to inquiries, and maintain professional office communications.
• Prepare correspondence, reports, and other administrative documents.
• Order and maintain office supplies within budget.
• Support school events, meetings, and administrative projects.

Student Records & Enrollment

• Manage student enrollment, withdrawals, cumulative records, and confidential student files.
• Coordinate the timely collection and transfer of student records.
• Maintain required medical, residency, immunization, and enrollment documentation.
• Assist with attendance tracking, transportation coordination, and student information reporting.
• Prepare documentation for state and federal audits and compliance reviews.

Compliance & Reporting

• Maintain accurate student, attendance, and food service records.
• Monitor Free and Reduced Lunch documentation and other required state reporting.
• Support McKinney-Vento documentation and other compliance requirements.
• Ensure student records are maintained securely and confidentially.

Family & School Support

• Serve as the primary point of contact for parents and visitors.
• Communicate with families regarding enrollment, attendance, truancy, and school information.
• Maintain positive relationships with students, families, community partners, and staff.
• Assist in resolving concerns professionally and escalate issues to administration when appropriate.

Professional Responsibilities

• Maintain confidentiality of student and personnel information.
• Ensure visitor sign-in procedures and school safety protocols are followed.
• Maintain a clean, organized, and professional office environment.
• Attend required meetings, trainings, and professional development.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative, office management, or business experience preferred.
• Bilingual (English/Spanish) preferred but not required.
• Successful completion of required state and federal background checks.

We offer competitive salaries and annual cost of living adjustments, as well as performance bonus potential (based on enrollment and academic performance).

 

Join the BEST school in the Neighborhood!

If you're passionate about helping students achieve academically, grow in character, and discover their potential, we'd love to hear from you. Apply today and become part of a team that's making a lasting impact in the lives of students every day.

 

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

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