Office Administrative Assistant

Jacko Logistics is seeking a highly organized and dependable Office Assistant to support our drivers, accounting and recruiting teams, and daily office operations. This position is ideal for someone with excellent communication skills who is comfortable working with drivers, coordinating travel, assisting with transportation-related accounting functions, and keeping multiple moving pieces organized in a fast-paced environment. Key Responsibilities Post BTF transactions accurately and in a timely manner. Post and reconcile truck fuel transactions . Process wire funds and review cashed checks as needed. Process lumper payments , including drop-trailer lumpers, and submit transactions for approval when required. Monitor the PacWest accessorial email inbox , including processing lumpers and detention for Jacko key customers and Tetra Pak. Track driver and customer detention , maintain accurate detention records, and process detention pay for drivers. Monitor and assist with unreleased orders , including helping resolve issues and answering questions from internal team members. Maintain accurate documentation and records related to payments, accessorials, fuel transactions, and other assigned accounting activities. Administrative & Driver Support Monitor the administrative email inbox , upload paperwork, respond to POD requests, and ensure documentation is routed appropriately. Manage office supplies, snacks, beverages, inventory, paperwork, filing, scanning, copying, and data entry. Provide administrative support, complete occasional local errands, assist with special projects, and respond calmly when unexpected needs arise. Communicate with new and current drivers regarding travel plans, arrival times, required documents, paperwork, and important updates. Assist drivers and internal team members with questions and help ensure issues are routed to the appropriate person for resolution. Travel & Office Coordination Coordinate flights, hotels, rental cars, rides, and other travel accommodations for new hires, drivers, and employees. Manage travel cancellations, delays, itinerary changes, and last-minute accommodations. Assist with planning company events, including decorations, food orders, supplies, setup, and cleanup. Prepare employee materials, meeting packets, company announcements, birthday messages, and anniversary acknowledgments. Support the accounting, recruiting, operations, and leadership teams with additional projects as needed. Qualifications Strong organizational skills and exceptional attention to detail. Comfortable working with numbers, transactions, invoices, receipts, and other financial documentation. Comfortable making frequent outbound calls and communicating with professional truck drivers. Comfortable booking and managing flights, hotels, rental cars, and other travel accommodations. Ability to learn new accounting, transportation, and internal systems quickly. Dependable, proactive, and willing to step in wherever help is needed. Previous experience in office administration, accounting support, accounts payable/receivable, transportation, logistics, travel coordination, or recruiting support is preferred but not required. Experience in the trucking or transportation industry is a plus. #J-18808-Ljbffr Jacko Logistics