Escrow Assistant

Escrow AssistantAt Title Resource Network, we help build vibrant communities, one closing at a time. Behind every successful real estate transaction is a team committed to accuracy, service, and trust. We take pride in helping buyers, sellers, lenders, attorneys, and real estate professionals move transactions forward smoothly and confidently. We are a collaborative team that values reliability, attention to detail, continuous learning, and people who enjoy supporting complex processes behind the scenes.About the RoleThe Escrow Assistant plays a critical role in supporting loan administration, construction disbursements, and post-closing activities. This position helps ensure loan files are accurate, complete, and compliant while coordinating document processing, contractor payments, lender communications, and funding activities. It is an excellent opportunity for someone who enjoys detailed administrative work, thrives in a fast-paced environment, and wants to build a career in the title, escrow, lending, or real estate industries.What You'll DoLoan Administration & Document ManagementSort and review closed loan documents to ensure all required signatures, initials, and notary acknowledgments have been properly completedScan, index, and maintain loan documents within company software systemsUpload documents to lender portals and maintain accurate electronic recordsPrepare, package, and ship loan documents to lenders according to established timelinesCoordinate the delivery of closed loan documents to local lending partnersDisbursements & Payment ProcessingReview invoices and enter payment requests in accordance with company proceduresIssue contractor payments and support construction draw processesTrack and maintain executed lien waivers and supporting documentationAssist with the disbursement of closed loan packagesMake daily deposits to local financial institutionsCompliance & Quality ControlConduct file audits to verify completeness, accuracy, and compliance with company and lender requirementsReview loan files to ensure required documents have been received, processed, and properly maintainedSupport compliance with company policies, lender guidelines, and industry standardsIdentify and escalate discrepancies, missing documentation, or processing issuesCommunication & CollaborationServe as a point of contact for lenders, contractors, relators, and internal team membersRespond to requests for documentation, funding information, and loan status updatesCollaborate with escrow, closing, post-closing, and accounting teams to ensure timely loan processingAssist with special projects and additional responsibilities as assignedRequirementsWhat You BringRequired QualificationsHigh school diploma or equivalentStrong attention to detail and analytical skillsExcellent organizational and time-management abilitiesEffective written and verbal communication skillsAbility to work independently and collaboratively within a team environmentProficiency with Microsoft Office Suite (Word, Excel, Outlook)Reliable transportation for daily depositsAbility to successfully pass a background checkAdditional preferred qualifications:Associate or bachelor's degree in a related fieldTwo years of administrative, escrow, title, lending, banking, mortgage, or related experienceExperience with loan documentation, construction draws, disbursements, or post-closing activitiesFamiliarity with lender portals and document management systemsWhat Makes Someone Successful in This RoleYou are highly organized and able to manage multiple priorities simultaneouslyYou enjoy working with detailed documentation and ensuring accuracyYou take pride in maintaining compliance and quality standardsYou communicate professionally and build positive relationships with lenders, contractors, and team membersYou are dependable and follow through on commitmentsYou thrive in structured, process-driven environmentsYou enjoy supporting successful real estate and lending transactions behind the scenesWork Environment & ScheduleFull-time positionMonday-Friday schedulePrimarily office-based work with frequent computer useFrequent use of computer, phone, scanner, and standard office equipmentMust be able to lift up to 15 pounds at timesReliable transportation required for daily deposits and document deliveriesPrimarily sedentary work performed in an office settingWhat We OfferHealth insuranceDental insuranceVision insuranceHealth savings account (HSA)Flexible spending account (FSA)Disability insuranceLife insurance401(k) with company matchPaid time-offPaid holidaysLife insuranceEmployee assistance programEmployee referral programEmployee discounts