Ap/ar Clerk

AP/AR Clerk

This role provides maternity leave coverage for the current Office Manager and focuses on supporting daily accounting and administrative operations. The AP/AR Clerk answers incoming phone calls, responds to emails, invoices customers, and posts payments using QuickBooks. This position offers the potential to transition into a full-time role based on performance and business needs.

Responsibilities

• Answer incoming phone calls in a professional and courteous manner and route calls or provide information as needed.
• Monitor and respond to incoming emails promptly, ensuring clear and accurate communication with customers and internal team members.
• Prepare, generate, and send customer invoices using QuickBooks, ensuring accuracy and timely delivery.
• Post customer payments into QuickBooks, reconcile transactions, and maintain up-to-date accounts receivable records.
• Process accounts payable transactions, including entering bills and preparing payments in an accurate and timely manner.
• Perform data entry tasks to maintain accurate financial and administrative records.
• Support general bookkeeping activities, including organizing financial documents and assisting with basic reconciliations.
• Provide friendly and professional customer service, addressing customer questions and resolving basic billing or payment inquiries.
• Maintain an organized workspace and filing system to ensure easy access to records and information.
• Assist with general administrative duties as needed to support office operations.

Essential Skills

• Hands-on experience with accounts payable and accounts receivable functions.
• Proficiency with QuickBooks for invoicing and posting payments.
• Strong data entry skills with attention to accuracy and detail.
• Excellent communication skills for phone and email interactions.
• Proven customer service experience in an office or administrative setting.
• Ability to stay very organized and manage multiple tasks effectively.
• Dependable work habits, including reliability and consistent follow-through.
• Professional and approachable personality suited to a front-office environment.

Additional Skills & Qualifications

• Prior bookkeeping experience supporting small office or similar environments.
• Experience performing a mix of administrative and accounting duties.
• Demonstrated ability to learn quickly and adapt to changing priorities.
• Interest in a role with potential to transition into a full-time opportunity.

Work Environment

This is an in-office position working Monday through Friday. The role operates in a traditional office environment with regular interaction by phone and email with customers and internal staff. You will work primarily on a computer using QuickBooks and other standard office software while performing accounting and administrative tasks throughout the workday.

Job Type & Location

This is a Contract position based out of Palm Bay, FL.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palm Bay,FL.

Application Deadline

This position is anticipated to close on Jul 21, 2026.