Retirement Specialist

Administrative Assistant - Pension

The Administrative Assistant - Pension plays a vital role in supporting the administration of the City of Wichita's Retirement Plans, ensuring smooth operations and excellent service to employees and retirees. This position provides expert assistance to plan members by explaining retirement options in a clear and accessible manner, maintaining accurate financial records, and preparing essential reports and documentation. As a key administrative professional, this role contributes to compliance efforts, data management, and the coordination of retiree benefits, including health and dental enrollment. The position requires strong analytical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. By effectively coordinating activities, researching policies, and assisting with Board-related documentation, the Administrative Assistant - Pension enhances the efficiency of pension management and supports employees in making informed retirement decisions. Workdays and hours - Monday - Friday 8:00am - 5:00pm Bargaining Unit: Employee Council Posting may close at any time

Examples of work performed include monitoring and ensuring compliance with policies and procedures, accurately reviewing and processing retirement forms or other documents necessary for retirement benefit payments, reviewing and processing incoming direct deposit authorization forms, preparing reports and recommendations, conducting oral presentations regarding retirement Plans, coordinating special projects involving multiple Divisions, preparing correspondence frequently, not subject to review, brochures, and other narrative material, conducting research and preparing reports with recommendations of proposed solutions and courses of action, receiving inquiries and furnishing information requested, conferring with representatives of other organizations, gathering and analyzing board and committee information, and completion of work assignments may require the operation of a vehicle. The examples of work performed are not intended to be all-inclusive. The City of Wichita reserves the right to assign additional duties and responsibilities as needed.

Requirements of work include considerable knowledge of research techniques and sources of information, knowledge of information resources and information evaluation and reporting techniques, knowledge of the practices and principles of municipal government or of the organizational operations of the hiring department, knowledge of the standard computer keyboard configurations and ability to access, interpret, and record information using a video display terminal and electronic keyboard, knowledge of laws, ordinances and regulations governing municipalities, ability to effectively plan, organize, and prioritize work, ability to communicate clearly and effectively, both orally and in writing, ability to develop and maintain effective working relationships with associates, other employees, representatives of other organizations, and the public, and may require the ability to acquire and maintain a valid Kansas driver's license. An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Required experience and training include a bachelor's degree in business administration, finance, public administration, or social science OR four (4) years of experience in pension administration, benefits coordination, or employee retirement plans. Two (2) years of professional administrative experience, including document preparation, recordkeeping, data management, and correspondence. Must be legally authorized to work in the United States without the need for sponsorship. Attainment of passing scores on pre-employment tests. Candidates with required experience and training will be required to take the following assessments: Office Reasoning Sample Problem Solving, Logical Reasoning- Decision Making, Numeric Proofreading, Excel Testing: Normal user. Preferred experience and training include one (1) year of experience in municipal government, financial services, or public sector benefits administration, particularly in pension or retirement plan management.