Administrative Program Coordinator

Details

Open Date 06/04/2026

Requisition Number PRN45196B

Job Title Office Administrators

Working Title Administrative Program Coordinator

Career Progression Track P00

Track Level P4 - Advanced, P3 - Career, P2 - Developing

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00279 - Medicinal Chemistry

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 45,000 - 52,000

Close Date 09/04/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Department of Medicinal Chemistry in the College of Pharmacy is looking for an enthusiastic team member to provide complex administrative support in a professional manner. Reporting directly to the department chair, this full-time position must make time management decisions that ensure all duties are completed in a timely manner. The position requires the ability to work well under pressure and with changing priorities, to be familiar with both department and University policies, procedures, and organizations, and to assist staff, faculty and visitors. The position is expected to demonstrate sensitivity to the needs of others while being understanding, helpful and keeping sensitive information confidential. Mutual respect and appreciation among all students, staff and faculty are highly valued within the Department. The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience.

Responsibilities

Essential Functions

1. Provides complex office support to administrative staff and faculty, assists withprogram and event planning and implementation, including the weekly departmental seminar series.

2. Assists with the development of department budgets, maintains budget records.

3. Acts as the department liaison to the College of Pharmacy Employment Specialist for all department human resources actions and needs for faculty and staff, including but not limited to, acting as the payroll reporter and recruitment processes.

4. Schedules appointments, arranges departmental meetings, takes notes at meetings and produces meeting minutes in conjunction with the department chair.

5. Responds to queries from and coordinates activities with faculty and other departments.

6. Reviews and processes personnel applications through University systems and related forms; ensures compliance with university and department policies, procedures and regulations.

7. Prepares faculty files for RPT and TFR

processes and adjunct faculty reviews and acts as the department liaison to the Health Sciences Academic Affairs Office.

1. Collects, organizes and analyzes data for specialized reports.

2. Reviews and processes documents and requests for information; creates and maintains personnel files as directed; assists in creation and distribution of departmental materials, forms, surveys, and general correspondence.

3. Greets and communicates with others to answer questions, disseminate information, and directs visitors to the appropriate person or office.

4. Receives, sorts and distributes incoming and outgoing mail.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at

** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.