Smart Buildings Administrative Assistant

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Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive is if our people are thriving. That is why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.

Transform the everyday with us!

The Administrative Assistan t assists in the organization and maintenance of office supplies/files, Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary; sorts and distributes mail, fax, make copies, files. Among the above tasks, the admin is also responsible for drafting and editing routine memos and other correspondence for all members of the branch, along with assisting with the preparation of presentations, reports, spreadsheets, and other documents. Assists in maintaining database information. This position supports both the St. Rose, LA and Pensacola, FL offices and requires driving to the Pensacola office once a month.

This position requires punctuality and willingness to work on-site 5 days a week at the St. Rose, LA office located near the Louis Armstrong New Orleans International Airport. Work hours can be from 7:00-4:00pm, 7:30-4:30pm or 8-5pm.

As an Administrative Assistant , you will:

• Under direct supervision, provide general administrative/secretarial support to a department or group of professionals. Exercise limited discretion and independent judgment to respond appropriately to administrative needs. Require some use of business vocabulary and a general knowledge of company operations, organizational procedures, and personnel
• Demonstrate initiative and resourcefulness by referencing relevant manuals and other tolls/resources to problem solve situations.
• Prepare and type drafts, articles, reports, proposals, charts, and a variety of routine correspondence using appropriate PC-based software packages for word processing, presentation, and spreadsheet applications. Proofread and edit drafts and final materials for appropriate and consistent format and corrects punctuation, spelling, and grammar
• Receive and respond to routine correspondence, following established procedures with limited management review. Compile basic information for inclusion in reports or presentation materials, prepare charts, graphs, and tables as necessary
• Receive, screen, and route incoming telephone calls, furnish information when possible, and convey messages to appropriate personnel; place calls, receive visitors, and arrange appointments. Receive and distribute incoming mail, assemble correspondence for mailing, receive and transmit material using fax machine and collating and assembling documents
• Monitor inventory levels of office and departmental supplies, initiate purchase orders as necessary to maintain proper inventory or meet department office supply needs. Maintain various department record(s) in accordance with company policies and procedures
• Schedule conferences, meetings, and appointments; notify attendees and make necessary arrangements. Arrange and confirm travel reservations selecting an economical and time efficient mode of transportation and lodging. Perform related duties as assigned
• Order catering as requested, setting up and cleaning up food and maintain area tidy. as needed.
• Assist with processing purchase orders and vendor set ups through Supply Chain Management Systems
• Assist support team with additional projects and tasks, (Fleet Management, Customer Set Up)
• Create and execute on various employee engagement activities (ie. volunteer/community events, employee recognition, team building, holiday parties, etc.)
• Willing and comfortable working alone often in the office as staff are regularly in the field and only intermittently in the office.

You will make an impact with these qualifications:

Basic Qualifications:

• High School degree or state-recognized GED
• 3+ years of secretarial and administrative experience
• Demonstrated on-the-job experience with report generation, presentations, and general correspondence
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship
• Strong customer service background working in a fast paced operational setting.
• Strong time management and organizational skills and proficient in data entry and MS Office.
• Willingness to work on-site 5 days a week at the St. Rose, LA office located near the Louis Armstrong New Orleans International Airport.

You'll benefit from:

• Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here:
• The pay range for this position is $44,520 - $62,000k. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Ready to create your own journey? Join us today.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Diversity, Equity, and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Learn more about our commitment to DEI here.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

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#LI-TAG Equal Employment Opportunity Statement Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you're unable to complete the form, you can reach out to our AskHR team for support at View phone number on us.fitly.work. Please note our AskHR representatives do not have visibility of application or interview status. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. Pay Transparency Non-Discrimination Provision Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here. California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here. Criminal History Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.