Purchasing Agent

Salary: $30.48 - $33.60 Hourly
Location : District Office 550 E. Hospitality Lane Suite 200 San Bernardino, CA
Job Type: Classified - Full-Time
Job Number: 2426-00170
Department: Purchasing
Opening Date: 07/20/2026
Closing Date: 8/20/2026 11:59 PM Pacific
Work Schedule: Monday-Friday 8:00am-5:00pm
HR Recruiter: Dawn Garcia
Work Days/Year: 260
Mission Statement: SBCCD positively impacts the lives and careers of our students, the well-being of their families, and the prosperity of our community through excellence in educational and training opportunities.


Job Description
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.
SUMMARY DESCRIPTION

Plans, organizes, and oversees the purchasing, bidding, and surplus of material, equipment, supplies, and services necessary for the District.
SUPERVISION RECEIVED AND EXERCISED

Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.
DISTINGUISHING CHARACTERISTICS

The Purchasing Agent classification is distinguished from the Purchasing Technician classification in that employees at this level perform the most difficult and responsible types of work such as duties related inventory, bid development, and construction projects.
REPRESENTATIVE DUTIES

The following duties are typical for this classification.

1. Performs a variety of duties involved in the acquisition of supplies, equipment, materials, and services for District departments and operations; assists and make recommendations on products and services; ensures all purchasing activities comply with policies, procedures, rules, and regulations.
2. Develops bid documents and specifications for supplies, equipment and services; establishes dates for the legal advertisement of bid openings, job walks, pre-bid conferences and preconstruction job walks; receives and reviews bids; makes recommendation for the award of bid; maintains bid books for compliance with legal and audit requirements
3. Provides information and assistance to faculty and staff regarding purchase of materials, equipment, and supplies; resolves problems or complaints between suppliers, manufacturers, and the District.
4. Reviews requisitions for proper budget and audits for proper coding; checks for completeness of contract documents; determines if requests comply with Ed Codes and other legal requirements; recommends corrective action when necessary.
5. Assists in maintaining a supplier database.
6. Assists in the coordination of the District procurement card program and corporate account programs.
7. Maintains the fixed asset inventory in conjunction with warehouse personnel ensures all capital items are accounted for.
8. Explores alternative sources where major cost savings can be obtained.
9. Prepares agenda items recommending the award of bid and summary of bidders.
10. Oversees the sale of surplus property; reports the surplus of equipment for all sites for Board approval.
11. Conducts interviews with suppliers regarding purchasing materials, and review specifications.
12. Creates and maintains a variety of records and reports.
13. Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
CORE COMPETENCIES:

Professional Integrity and Ethics

• Follows a clear-cut set of rules
• Understands practical necessity of rules and ethical guidelines
• Shows consistency in behavior and judgement over a long term and varied situations

Legal and Regulatory Navigation

• Understanding, interpreting, and ensuring compliance with laws and regulations
• Locates, understands, or provides factual regulator information**
• Works within the bounds and limits of what is permissible

Using Technology

• Working with electronic hardware and software applications
• Using basic features and functions of software and hardware
• Experiments and finds novel uses for standard features and functions **
• Adds, improves, modifies, or develops features and functionality**

Team Work/Involving Others

• Collaborating with others to achieve shared goals
• Engages others for suggestions and ideas

Writing

• Communicating effectively in writing
• Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure
• Logically orders and structures ideas and progression of thought

Analyzing and Interpreting Data

• Apply sorting, coding and categorizing rules
• Analyze data
• Read reports
• Draw meaning and conclusions from quantitative and/or qualitative data

Customer Focus

• Attending to the needs and expectations of customer
• Seeks information about the immediate and longer term needs of the customer
• Anticipates what the customer may want or expect in a product or service
• Works across organizational boundaries to meet customer needs **

Reading Comprehension

• Understanding and using written information
• Knows the meaning of printed words; comprehend the literal meaning of text
• Make interpretations, applications, deductions, inferences, extrapolations from written information **

Professional and Technical Expertise

• Applying technical subject matter to the job **
• Knows the rudimentary concepts of performing the essential technical operations

Critical Thinking

• Analytically and logically evaluates information to resolve problems
• Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
• May detect ambiguous, incomplete, or conflicting information or instructions**

Attention to Detail

• Focusing on the details of work content
• Shows care and thoroughness in adhering to process and procedures that assure quality
• Applies knowledge and skill in recognizing and evaluating details of work**
• Applies skilled final touches on products

Mathematical Facility

• Performs operations involving counting, adding, subtracting, multiplication and division
• Follow multi-step computational procedures and apply formulas
• Apply basic algebraic or geometric reasoning and problem solving
• Recognize approaches and algorithms for finding real world computational solutions**
• Computes and interprets descriptive statistics**

Valuing Diversity

• Shows acceptance of individual differences
• Welcomes input and inclusion of others who may be different from oneself
• Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination

** Lead, Advanced or Senior Level Positions

Qualifications
Education/Training: Equivalent to the completion of high school supplemented by twenty-four (24) units of college level course work in procurement, business or a related field.


Experience: Four (4) years of increasingly responsible technical purchasing experience, preferably within a public agency.

Desired Qualifications:

• Two years (2) experience in mapping of object codes to purchase types for correct funds charge and budget management.
• Two years (2) experience in managing procurement processes in strict compliance with statutory bid limits and formal competitive bidding thresholds.
• One (1) experience in successfully executing cooperative purchasing agreements such CMAS and piggybacking

Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment : Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor.

Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing : Hear in the normal audio range with or without correction

Employment Requirements
The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's
Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline):
FORECASTED RECRUITMENT TIMELINE
Internal HR Screening:

8/21/26-8/28/26
Testing:

8/31/26-9/4/26
1st Level Interviews:

9/21/26-9/25/26
2nd Level Interviews:

9/28/26-10/2/26
Board Date:

11/12/2026
Projected Hire Date:

11/16/26
You have medical, dental and vision plans from which to choose coverage. You may cover yourself, spouse or domestic partner and eligible children. Coverage is effective on the first of the calendar month following your date of hire.


HEALTH CARE
Medical Benefits - You may choose between seven medical plans:

• Anthem Blue Cross PPO Gold - Copay Only (offered at no cost)
• Anthem Blue Cross CA Care Classic HMO (offered at no cost)
• Anthem Blue Cross CA Care Premier HMO
• Anthem Blue Cross PPO 100A
• Anthem Blue Cross PPO 90C
• Kaiser Permanente $15 HMO
• Kaiser Permanente $30 HMO

Dental Benefits - You may choose between two dental plans:

• DeltaCare USA HMO (offered at no cost)
• Delta Dental PPO.

Vision Benefits - Vision coverage is provided through EyeMed (offered at no cost)

CASH IN LIEU BENEFIT
The district offers a taxable $250 monthly stipend to a benefits eligible employee who waives medical coverage under SBCCD's group plan because that employee has other group coverage (e.g., a spouse's plan, parents' plan, or other employer's plan).

LIFE INSURANCE
Term Life and Accidental, Death & Dismemberment (AD&D) Insurance - The district provides a $50,000 basic term life insurance policy and $50,000 of basic accidental death and dismemberment (AD&D) policy. The district pays the full cost of this coverage. Coverage is automatic and effective on the first of the month after your date of hire. Employees are also provided opportunity to enroll in optional term life and AD&D policies for themselves as well as spouse/domestic partner and children.

VOLUNTARY BENEFIT PLANS
The district partners with American Fidelity to administer the district's voluntary benefit plans which include:

• Disability insurance
• Cancer insurance
• Accident insurance
• Flexible spending accounts

PRE-TAX RETIREMENT SAVINGS PLAN - As a district employee, you have two voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit. They are a 403(b) plan or 457(b) plan.
You may participate in one or both of the plans. Each is governed by a different section of the IRS Code resulting in different rules and provisions. SchoolsFirst Federal Credit Union is the districts third party administrators for all retirement savings plans.


RETIREMENT PLANS
CalPERS Retirement Plan - The California Public Employees Retirement System (CalPERS) is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation. Full-time employees in non-academic positions appointed for at least six months, or part-time employees working at least 50% and appointed for at least one year, are automatically enrolled in the CalPERS retirement plan. Depending on hire and/or membership date, employees are placed in one of two membership categories: Classic or PEPRA. For more information on CalPERS:


Classic Membership Retirement Formula Employee Contribution %
CalPERS member prior to 1/1/13 2% at age 55 7% of base bay

PEPRA Membership
CalPERS member on or after 1/1/13 2% at age 62 7% of base pay
CalSTRS Retirement Plan - The California State Teachers Retirement System (CalSTRS) is a defined benefit retirement plan that provides lifetime benefits based on a member's years of service, age and final compensation. Full-time employees appointed to academic positions are automatically enrolled in the CalSTRS retirement plan. Depending on hire and/or membership date, employees are placed in one of two membership categories.

Retirement Formula Employee Contribution %
CalSTRS member prior to 1/1/13 2% at age 60 10.25% of base bay
CalSTRS member on or after 1/1/13 2% at age 62 10.205% of base pay
01


Which option below best describes your highest level of education? (NOTE: For positions requiring college units/degree, a copy of the transcript must be included as an attachment. The transcript must be legible from an accredited institution and include your name, the institution name and confer date).

• Some High School
• High School or G.E.D.
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate Degree
• None

02


Did you attach the required transcripts?

• Yes
• No

03


Select the career website you used to find this employment opportunity:

• Sbccd.edu
• Indeed.com
• HigherEdJobs.com
• EdJoin.org
• CCCregistry.org
• Other

04


Describe your experience in mapping of object codes to purchase types for correct funds charge and budget management. Please indicate length of time.
05


Explain your experience in managing procurement processes in strict compliance with statutory bid limits and formal competitive bidding thresholds. Please indicate length of time.
06


Describe your experience in successfully executing cooperative purchasing agreements such CMAS and piggybacking. Please include length of time.
07


I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the District and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the District reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

• Yes
• No

Required Question