Contracts & Legal Operations Specialist

Contracts & Legal Operations Specialist

About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired two additional operating companies. As a combined entity, we operate one of the largest auto transportation fleets in North America with 55 terminal locations and nearly 750 employees, a majority of whom are drivers. We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

Job Summary

The Contracts & Legal Operations Specialist plays a key role in supporting the Company's commercial contracting and legal operations. This position manages the lifecycle of commercial agreements, maintains contract records and corporate documentation, and provides administrative support for legal, insurance, and compliance activities. Working closely with Legal (internal and external), Procurement, Finance, Risk, and Operations, this role helps ensure contracts are properly executed, organized, compliant, and easily accessible while supporting litigation, insurance, and regulatory matters as needed. This position is ideal for someone who enjoys managing multiple priorities, working with contracts and legal documentation, improving processes, and serving as a trusted business partner across the organization. Essential Duties and Responsibilities

• Manage the lifecycle of commercial agreements, including vendor contracts, transportation agreements, equipment leases, property leases, and related amendments from initiation through execution, renewal, and expiration.
• Coordinate contract review and approval workflows while ensuring documentation is complete, properly executed, and distributed to appropriate stakeholders.
• Maintain the Company's centralized contract repository, including version control, electronic filing, key contract terms, renewal tracking, and audit-ready documentation.
• Maintain and improve standard contract templates, forms, and contract administration processes to promote consistency across the organization.
• Partner with Procurement, Finance, Risk, Accounting, and Operations to support vendor agreements, statements of work, master service agreements, purchase agreements, and other commercial contracts.
• Support equipment leasing administration, including coordination of vehicle titles, registrations, and related documentation.
• Assist with insurance claims, litigation, subpoenas, regulatory inquiries, and other legal matters by gathering documentation, coordinating responses, and maintaining organized records.
• Maintain corporate records, legal files, document retention processes, legal hold documentation, and state corporate filings.
• Prepare summaries of key contract terms, obligations, insurance requirements, and renewal dates for internal stakeholders.
• Coordinate with outside counsel, insurance carriers, brokers, third-party administrators, and internal business partners to support ongoing legal and risk management activities.
• Identify opportunities to improve contract administration processes, documentation standards, and operational efficiency.

Requirements

• Bachelor's degree in business administration, law, or a related field; or an equivalent combination of education and relevant experience
• Minimum of 3 years of experience in contract management or a similar role; experience working specifically with the leasing function of a transportation company is preferred
• Notary experience is preferred
• Strong understanding of contract law and legal terminology
• Excellent analytical and negotiation skills
• Proficiency in contract management software, Microsoft Office Suite, Adobe, and digital contract execution platforms (e.g., DocuSign)
• Strong attention to detail and organizational skills
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Compensation details: 70000-90000 Yearly Salary

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