Legal Administrative Assistant (New York)

Sullivan & Worcester (Sullivan) is a leading AmLaw 200 law firm with over 200 attorneys in Boston, London, New York, Tel Aviv and Washington, DC. Sullivan’s clients, including Fortune 500 companies and emerging businesses, rely on Sullivan’s strategic vision, comfort with complexity and intense focus on results. As a global law firm, Sullivan’s reach extends beyond the United States. Sullivan has represented clients around the world and has a deep bench for working on a variety of matters and issues affecting clients globally.

Job Summary

The Litigation Legal Administrative Assistant will provide continual and reliable support to assigned attorneys within the litigation and corporate departments. The ideal candidate will be well organized, detailed oriented, able to manage multiple priorities, and possess excellent written verbal communication skills.

Job Responsibilities

• Perform general administration tasks such as typing and proofreading documents, maintain files and answer phones
• Organize and maintain attorneys’ calendars, including travel arrangements and scheduling meetings
• Open new client matters and prepares engagement letters
• Client billing and timekeeping
• Prepare and submit expense reports
• Act as backup to other legal administrative assistants to support additional attorneys or paralegals when necessary to assist with overflow work
• Provide litigation support, including preparing, formatting, proofreading, and filing pleadings, motions, briefs, discovery materials, and correspondence
• Maintain litigation calendars and accurately docket court deadlines, hearings, depositions, and other case-related dates
• File documents in federal and state courts using applicable electronic filing systems and coordinate service of process
• Assist with trial, hearing, deposition, and arbitration preparation, including organizing exhibits, binders, and case materials

Qualifications

• Minimum of 5 years of legal administrative experience supporting litigation attorneys
• Demonstrated knowledge of federal and state court rules, filing procedures, and litigation deadlines
• Experience with federal and state electronic court filing systems, including PACER/CM/ECF
• Experience preparing and formatting litigation documents, tables of contents, and tables of authorities
• Strong organizational skills with great attention to detail
• Strong written and verbal communication skills
• Works effectively, calmly, and quickly under pressure in a fast-paced environment
• Ability to prioritize and multi-task
• Ability to take initiative and be proactive to assist attorneys and anticipate their needs
• Ability to work independently as well as part of team
• Ability to maintain and handle confidential information
• Proficient with Microsoft Office Suite and experienced with document management systems
• Paralegal Certificate and/or College Degree is a plus