Administrative Assistant (New York)
SPECTRAFORCE
Title: Administrative Assistant I
Location: 250 Vesey Street 23-24 FL – onsite 5x/week
Contract Duration: 3 months, possibility of extension and conversion
Schedule Hours: 9am-5pm Monday-Friday; standard 37.5 hrs/week (Possible OT)
Pay Range: $23- $28/hr on w2
Job Description:
Story Behind the Need :
Business group: US Equity Execution, New York
The team supports end-client who want to trade equities and equity linked products. The teams sits on a trading floor.
Candidate Value Proposition:
- This a great team part of the Capital Markets franchise, the successful candidate will be exposed to the bank’s Capital markets environment, with opportunities to further enhance their career. The manager described their team as a fun group.
Typical Day in Role:
- booking travel in the system for up to 25 employees
- logging expenses
- event coordination
- calendar management (booking meetings etc.)
- responsible for managing availability for meeting rooms
- organizing bills
- editing marketing slideshows
Candidate Requirements/Must Have Skills:
- 1+ years of experience as an Administrative Assistant
- Strong proficiency with MS Products (Word, PPT, Excel)
- Previous experience managing calendar for stakeholders (Outlook)
- 1+ years of experience with Expense tracking
Nice-To-Have Skills:
- experience using AI tools
- FI experience
- creating PPT decks
- Experience with Concur
Soft Skills Required:
- ability to work in fast-paced environments
- self-sufficient
- diligent and attention to detail
- strong organizing skills
- time management skills
- ability to multitask
Education: University degree in business, or other related fields is required.
Best VS. Average Candidate: The ideal candidate would be comfortable working in a fast-paced environment and would hit the ground running.
Candidate Review & Selection : 2 rounds
- 1st round – HM – 45 mins – in-person preferred
- 2nd round – HM + Panel – in-person preferred
In-person IV will take place at 250 Vesey to the checking desk – go up to 25th floor and meet manager
Vacancy posted 5 days ago
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