Administrative Assistant - Financial Services (New York)

xecutive Assistant

Location: New York, NY (Hybrid – onsite 2–3 days per week)

Duration: 6-month contract

Pay Rate: $33/hour

Job Overview

We are seeking an experienced Executive Assistant to provide administrative support to a team of senior professionals in a fast-paced business environment. The role will initially focus on expense management, travel coordination, and general team support, with the opportunity to take on additional responsibilities over time.

The ideal candidate is proactive, highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining a professional and collaborative approach.

Key Responsibilities

• Manage expense reports and reimbursements, ensuring accuracy and timely submission.
• Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
• Provide administrative support to a team of approximately 7–10 professionals.
• Assist with ad hoc projects and general administrative tasks.
• Support calendar management, meeting scheduling, and coordination as needed.
• Anticipate stakeholder needs and proactively identify ways to improve administrative support.
• Maintain organization and attention to detail during busy periods and competing deadlines.
• Collaborate with other administrative professionals to ensure effective team coverage.

Qualifications

• 3–5 years of administrative or executive support experience.
• Experience with expense management and travel coordination.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and accountability.
• Ability to take initiative, work independently, and anticipate stakeholder needs.
• Excellent communication and interpersonal skills.
• Professional, collaborative approach and ability to thrive in a fast-paced environment.

Preferred Qualifications

• Experience with Concur and CSTO.
• Financial services or investment management industry experience.
• Experience supporting senior executives or multiple stakeholders.
• Familiarity with deadline-driven business environments.

Work Arrangement

This is a 6-month contract assignment based in New York City, with a hybrid schedule requiring onsite attendance 2–3 days per week.